300 office tips • Special feature
75 tips and tricks for your favourite spreadsheet.
You can convert rows to columns (and columns to rows) by highlighting the cells you want to switch around, clicking on Edit, Copy, selecting a new cell and then going to Edit, Paste Special… Finally, place a tick in the Transpose box on the dialog box and click on OK.
1 Convert rows to columns
the running total of the figures in A1 to A5 in the adjacent column.
Enter in a cell the formula =A2-A1, where A1 is the earlier date, and A2 the later one. Don’t forget to convert the target cell to number format – do this by highlighting the cell, clicking on Format, Cells…, picking on the Number tab and selecting Number from the Category: list.
time between 2 Calculatedates
If Excel has already converted your written URL into a hyperlink, you can cancel it by right-clicking on the offending address and selecting Hyperlink, Remove Hyperlink from the menu that pops up.
5 Remove hyperlinks from your work
Pick the function you require from the list box and click on OK. Now highlight the cells on which you want the target to perform the function and click on OK.
To make your tables fit neatly on the page, click on File, Page Setup…, select the Page tab, click on the Fit to: radio button and pick 1 page wide. Click on the tall box and press [Delete], leaving the box empty.
6 Fit wide tables to the page width
prying eyes 7 Hide your data from 11 Customise your AutoFills
Enter URLs as text, not hyperlinks
To prevent Excel from converting written Internet addresses into hyperlinks, add an apostrophe to the beginning of the address, for example ‘www.futurenet.com.
Enter the numbers to be added in column A, say A1 to A5, then enter =SUM($A$1:A1) into column B. Highlight the cells beside the ones with numbers in (in our example, B1 to B5) and go to Edit, Fill, Down. This places
4 Calculatetotals running
If you want to hide from view any sensitive data, highlight the relevant cell and click on Format, Cells… Click on the Numbers tab, select Custom from the Category: list, double-click on the Type: input box and enter ;;;. Undo the operation to make your data visible again.
Excel converts Web site addresses to hyperlinks automatically. Right-click on them to remove the link.
If you use the same list over and over in different worksheets, you might want to add it to your AutoFill list – this will save you heaps of time in future. Highlight your list, click on Tools, Options… and select the Custom Lists tab. Click on Import, then OK.
Templates can save you considerable time when you’re setting up a new worksheet. Click on File, New…, select the Spreadsheet Solutions tab and choose a template from the list.
8 Use template worksheets
The Paste Function button enables you to browse formulas and is the easiest way to enter Functions.
If you’ve converted from Lotus 1-2-3 and find Excel confusing, you can access help specific to your situation by clicking on Help, Lotus 1-2-3 Help…
9 Access help for Lotus users 10 Use the browser formula
12 Use the AutoCalculator
Filling Down – the easy way to perform dynamic calculations.
Select a cell and click on the Paste Function button on the main toolbar.
If you need to calculate a sum based on a row or a column of figures and you can’t be bothered typing in a function, just select your figures and glance down at the status bar – you’ll find the sum of the selected cells there. April 2001 PCAnswers
Special feature • 300 office tips
What’s more, if you right-click on the sum a pop-up menu will appear offering additional quick calculation functions.
Screen. Click on it again to return to a normal window.
Alignment tab, and then drag the Text pointer in the Orientation window.
Excel has two distinct date calculators: one returns the current date, the other returns the creation date.
To enter the...
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