Understand legislation, policies and procedures for confidentiality and sharing information, including data protection
3.1, Summarise the main points of legislation and procedures covering confidentiality, data protection and the disclosure of information As a teaching assistant in a large primary school I hear of situations or learn information regarding children I come into contact with. Morally, I deal with this information sensitively whilst around other adults and the child concerned but I am also very aware that I have a duty of confidentiality that is stated under the ‘Data Protection Act 1998’. This act ensures that confidential information of a child and/or their parents/carers are properly recorded and stored in a filing system, be it manual or computerised, and in a place that no unauthorized persons may gain access to it. In cases where I learn of abuse, neglect or problems at home from a child I know that my school has guidelines in place so that I know when this information has to be logged in writing, which type of ‘concern form’ to put it in, who it goes to next and where it will be stored from there onwards. These are the guidelines everyone in my setting is aware of. My responsibilities are to make sure I do not pass on any information, unless to my superiors. If I am unsure that it warrants being logged, I would usually check with either my teacher, learning mentors, head of year or members of the schools senior leadership team. Schools ask for certain relevant information from parents or previous schools so that professional care can be given to their child. This information is usually; Names, contact details of family members/carers Medical/health information
Everything to do with S.E.N Reports from previous schools. All information that a parent/carer gives to my school is only shared with people that need to know. For instance, I would only be told of a child that has lived with abuse if I worked directly with that child. If a child had allergies or a medical condition such as epilepsy, everyone within the setting is made aware of this, as this is for the childs safety. Both of these are with the parents’ consent though. If information is disclosed and confidentiality is broken, this would result in the individual responsible being disciplined or if the situation was bad enough they would lose their job and could go on to even face legal action.
3.2, Explain the importance of reassuring children, young people and adults of the confidentiality of shared information and the limits of this Children, young people and adults have to feel reassured that their personal information is being kept confidential. Violation of this trust could have awful repercussions. For children and young people this could cause teasing or bullying in the playground from other children. For parents, this could mean gossip or shunning from other parents. As I work within a primary school it is my job to respect their privacy and not to violate my position of trust. Children, young people or adults must feel safe and secure in the knowledge that I represent my school in a professional manner and would not divulge any knowledge I have of them to anyone other than the relevant people within my school and that the information they supplied to the school is being used solely for the use it was gathered for. This is in accordance with the ‘Data Protection Act 1998’. Information that is shared...
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