Essay & Report Writing

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|Office of the Pro Vice-Chancellor (Business) | | |

College of Business:

Guidelines for referencing and presentation

in written reports and essays

Version: 4

Approved: April 2010

Review date: Not later than December 2011
Contents

1.Introduction2

2. Referencing4
2.2.1 Paraphrasing4
2.2.2 Direct quotes4
2.3.1 Referencing internet sources5
2.4.1 Printed material and multimedia10
2.4.2 Electronic journal articles20
2.4.5 Order of entries in a reference list22

3. Plagiarism25
3.1.1 What constitutes plagiarism?25
3.1.2 What is the penalty for plagiarism?25

4.Essay writing28
A Step By Step Guide to Essay Writing28
Step 1 Choose your topic28
Step 2 Read the instructions, relating to your assessments as set down in your Course Guide28 Step 3 Analyse the topic28
Step 5 Starting your research30
Step 6 Mind mapping30
Step 7 Focus your research30
Step 8 Draw up a detailed plan32
Step 9 Writing the Essay32
Step 10 Writing the first draft34
Step 11 Editing your final draft35

5. Report Writing36
A step by step guide to report writing37
Step 1 Choose your topic37
Step 2 Read the instructions relating to your assessments as set down in your Course Guide37 Step 3 Analyse the topic37
Step 4 Brain storm – what do you already know about the issue?37 Step 5 Starting your research37
Step 6 Mind mapping37
Step 7 Focus your research38
Step 8 Draw up a detailed plan39
Step 9 Writing the report40
Step 10 Using your plan to start writing43
Step 11 Writing the first draft43
Step 12 Formatting your report44

Reference list48

Bibliography48

Glossary49

Acknowledgements50

Tables

Table TitlePage
Table 1Referencing styles – type of author6
Table 2 Referencing styles – no author6
Table 3 Referencing styles – books 7
Tables 4a-dReferencing styles10
Table 5 Order of entries in a reference list22
Table 6Other referencing systems23
Table 7Commonly used abbreviations in referencing24
Table 8Direct use of another person's work without citation 26 Table 9 Paraphrasing without citation26
Table 10 Piecing together texts and linking them26
Table 11Integrating ideas from multiple sources27
Table 12 How to avoid accusations of plagiarism27
Table 13Action/instruction words used in assessment tasks29 Table 14Mind mapping for essays30
Table 15Checklist for essays34
Table 16Mind mapping for reports38
Table 17Sections of a report40
Table 18Examples of the language used in the different sections of a report45 Table 19Formal versus informal language45
Table 20Report writing checklist 47
Table 21Glossary 49

1.Introduction

The written word is the basis of business communication today, whether in a formal business report, a letter, informal memo or email. As a business professional, you will be judged by how well and how clearly you use words to communicate.

As well as teaching technical business skills in a broad range of disciplines, RMIT Business is also committed to help you develop appropriate business writing skills for the University assessments you will be required to submit.

This document is intended for RMIT Business TAFE and undergraduate students, although postgraduate...
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