Bussiness and Administration Nvq Level 2 - Unit 1 Session 2 Handout

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Business and Administration
Unit one: Principles of personal responsibilities and
working in a business environment

Session 2 Handout //

All about health, safety and security

Employer and employee responsibilities All employers and employees have a legal duty to ensure that their working environment is safe and secure. The Health and Safety at Work etc Act 1974 is most important piece of legislation on health and safety. It states that employers have a legal duty to ensure that their working environment is safe and secure for employees and anyone else affected by the work they do. Some legislation may be specific to a particular job role, for example: • • UK Display Screen Equipment (DSE) Regulations apply to the use of computer monitors in IT Working Time Directive and Working Time Regulations cover the maximum weekly working hours.

Some legislation relates to security and confidentiality, for example: • • The Data Protection Act 1998 ensures that all employers who process data on individuals are listed in the register of data controllers The Copyright, Designs and Patents Act 1988 protects the rights of people who create original works.

The purpose of following procedures Health, safety and security procedures clarify ‘who’ is responsible for ‘what’. This ensures that an organisation has a structure to ensure a secure, safe and healthy business environment for everyone. Why follow procedures? • • • • Legal reasons: Failure to follow health and safety procedures can result in reprimands, fines, closures and even prison sentences Organisational rules: If staff or management fail to follow legal requirements, they could be subject to disciplinary procedures Moral reasons: Employers and employees have a moral obligation to follow health and safety procedures to ensure no one comes to any harm Economic reasons: Economic consequences of not following procedures include fines for breaking the law, compensation payments to customers or staff, loss of...
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