importance of an ‘Agenda’ • Role of the ‘Chair’ of the meeting • Making ‘Minutes’ more meaningful and useful • Encouraging member participation • Managing Conflict during meetings • Importance of follow up Planning a Meeting • Why are we meeting (Objectives) • Who should attend ? • Where and When should it be held ? • How much time should be allocated for the meeting ? • How should it be followed up ? • Give participants adequate notice of the meeting • Circulate the Agenda before the meeting
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performance? We will evaluate our performance against the criteria established in the ground rules within this document. How will we know we have reached our goals? We will know we have reached our goals if we have properly adhered to set agendas‚ effectively communicated‚ efficiently resolved conflict‚ and have developed a team consensus on the final draft of our team projects. Our team will be more prompt when completing all assignments and allow enough time to revisit (proof read) the assignment
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meeting: detailing date‚ time‚ type of meeting‚ location and the purpose of the meeting Agenda: detailed listing of the order of events for the meeting. The agenda keeps the meeting focused and helps in time allocation for the topics to be discussed. Minutes: the official record of meeting outlining details like place and time of meeting‚ purpose‚ attendees‚ the leader of the meeting‚ apologies‚ agenda‚ review of previous meeting minutes‚ date‚ time and place of next meeting and time of meeting
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library.qut.edu.au Creating Effective Teams Creating Effective Teams 1 Working in Teams This presentation explains the planned process of working effectively in teams. Topics include: – Setting team expectations‚ – Creating meeting agendas‚ – Writing minutes – Task planning – Problem resolution. Go to Studywell > Working in Teams to download team planning templates Creating Effective Teams 2 Why work in a team? A good team can produce better results than individuals working
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such a way that is easily accessible by all the attendees. Plan the length of the meeting‚ considering the visitors and the number of issues that need to be discussed. Plan about refreshments that will be provided‚ and who will be in charge. Gather agenda items and prepare them in the proper format and order. If responsibilities need to be distributed among different people‚ make a list of who will be doing what. Make sure that the person facilitating the meeting knows what needs to be achieved at
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Activity 1 1 List the types of meetings that might be held in business situations. Meetings help to solve a lot of problems and issues at hand‚ faced by a business organization. The types of meeting that might be held in a business situation are: face-to-face‚ teleconference‚ video conference‚ annual general meeting‚ board meetings‚ staff meetings‚ union meetings and health and safety meetings. 2 List at least 3 advantages of conducting a formal meeting in a workplace. Meetings purpose to
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Planner * Ensuring that the vision of CAIB is delivered‚ providing comfort to attendees‚ making sure rooms are convenient‚ and that each day of the event runs smoothly according to the agenda. Attendees * Coming to the event‚ understanding the purpose of the event‚ and possibly providing feedback Agenda Day 1 Registration: 8:30am-9:30am Breakfast: 8:40am-9:30am Plenary Session: 9:30am- 11:00am Coffee Break: 11:00am-11:15am Breakout Session: 11:15am-12:15am Workshop Session 1 : 11:15am-
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Mrs. Y 3) Mr. Z 4) Mrs. M 5) Mrs. P Agenda 1. Chairperson’s Speech 1. Miss X as the chairperson thanked all the English teachers for their attendance.. Action : Chairperson 2. Approval of the previous meeting 1. Mrs. Y suggested that the previous minutes to be approved and Mr. Z seconded this. 3. Arising Matter 1. No matters arising 4. Current issue / Agenda 1. Formative 1 analysis – Miss X stated the results
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Effective Meetings Problems Managing Meeting Problems If you are called upon to chair meetings‚ you will doubtless encounter some common problems that occur when any group of people get together. While these problems are common‚ if they are left unmanaged‚ they will cause long term problems. Unmanaged meeting problems will result in wasted time‚ frustration‚ and a general dread of attending meetings in which these problems occur unchecked. Before we discuss some strategies for addressing these
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FOR MANAGERS The purpose of an agenda The agenda gives the meeting a clear purpose‚ once you know what you want to achieve from a meeting then you can start to put an agenda together. The agenda is a list of topics to be discussed in a meeting; the purpose is to follow the topic needed to be discussed so that no one strays off the topics. It also establish a timeline and order and keeps the meeting organized and on track. If there was a poor or no agenda for the meeting then it could make
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