Project Management and Rick

Topics: Project management, Contract, Negotiation Pages: 6 (969 words) Published: October 14, 2014
Developing Your Empowering People (Delegating) Skill

“Developing Your Empowering People (Delegating) Skill”

Elam A. Ramos

MGT/521

January 15, 2014

Elsie Jimenez-Galarza

Abstract

Presents the analysis and give a team solution to the delegation scenario from Chapter 10 of the MGT/521 Management text book.

Scenario

Ricky Lee is the manager of the contracts group of a large regional office supply distributor. His boss, Anne Zumwalt, has asked him to prepare by the end of the month the department’s new procedures manual that will outline the steps followed in negotiating contracts with office products manufacturers who supply the organization’s products. Because Ricky has another major project he’s working on, he went to Anne and asked her if it would be possible to assign the rewriting of the procedures manual to Bill Harmon, one of his employees who’s worked in the contracts group for about three years. Anne said she had no problems with Ricky reassigning the project as long as Bill knew the parameters and the expectations for the completion of the project. Ricky is preparing for his meeting in the morning with Bill regarding this assignment. (Robbins, 2012)

Assignment. Prepare a 350- to 1,050-word paper detailing how your team would handle the situation described in the scenario

The Facts. Presented here are what I consider to be the facts on this scenario.

* Rick Lee is the regional manager for the contract group of a large office supply

* Rick Lee Reports to Anne Zumwalt

* Anne requested Rick to prepare the new department procedures manual

* The deadline for the manual preparation is the end of the month

* Bill Harmon works for Rick Lee

* Bill Harmon has worked in the contract’s group for about three years

* Rick asked Anne if he can delegate the preparing of the new manual to Bill

* Anne agreed to have the project to Bill

Chain of command

Anne

Zumwalt

Rick

Lee

Bill

Harmon

Anne

Zumwalt

Rick

Lee

Bill

Harmon

Rick should consider the following five behaviors when he meets with Bill to discuss the delegation of the project (Robbins, 2012):

1. Clarify the assignment:

a. Rick must present to Bill the requirements of the project. That is, to prepare the new department procedures manual that will outline the steps to be followed in negotiating contracts with office products suppliers who supply the organization’s products.

b. Rick must specifically indicate to Bill he is delegating this responsibility onto him if Bill is willing to accept the project.

c. The time constraint of the project has to be clearly stated. According to the scenario, the project hast to be completed by the end of the month. Rick is ultimate project responsibility for successful completion of the project so he needs time to review the manual the manual and incorporate changes before the manual is completed.

d. Rick and Bill have to agree on what the end result should be before Bill accepts the task

2. Specify Employee’s range of discretion:

e. Bill project is to prepare the new procedures manual, detailing the steps of the contract negotiation process. It is important Bill is aware to what extent he is authorized to make decisions on the steps to be taken, and the order. Rick must indicate he will have the final say regarding the procedures outlined in the manual, and Bill should consult with him if questions arise while defining the creating the procedures.

f. Bill will be taking on responsibilities beyond his current role. Bill will be taking part of the Rick’s responsibilities, so he must be made aware he is only dealing with matters related to the preparation of new manual

3. Allow employee to participate:

g. Rick and Anne should discuss with Bill the extent of Bill’s responsibility while working on this project. Rather than informing Bill of the extent of his authority,...


References: Robbins, Stephen P., Mary Coulter. (2012) Management, 11th Edition. Pearson Learning Solutions, VitalBook file.
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