Occupational Risk Assessment

Workplace Risk Assessment
Comments:
Assessment Date:
Next Review Date:
Hazard

Electrical

This Risk Assessment was carried out by the HSE Manager in consultation with some staff members
March 2015
February 2016
Hazard Description

Staff could get electrical shocks or burns from using faulty electrical equipment. Electrical faults can also lead to fires.

Persons at
Risk
All Staff

Risk
L
4

S
3

Existing Control Measures/Further Control
Measures
DR
12

 Citi maintenance arrangements for fixed installations. Controls
Adequate
– Y/N
Y

Residual
Risk
L S DR
2 3 6

 Inspection/testing programme for portable electrical equipment coordinated by Citi
Maintenance
 Staff informed that any defective plugs, discoloured sockets or damaged cable/equipment should be reported to
Workplace contact
 Defective equipment taken out of use safely and promptly replaced.
 Only authorised staff permitted to work on electrical equipment.

Manual handling Slips, Trips and
Fall

All employees and staff of contract paper suppliers could suffer from back pain if they carry heavy/bulky objects in awkward areas – for example printing/photocopying paper or equipment
Employees and visitors may be injured if they trip over objects or slip on spillages.

All Staff, supplier 3

3

9

 All staff to be trained on manual handling

Y

2 2

4

Y

2 2

4

 Trolleys available to transport boxes of paper etc.  Where materials are stored above head height, step ladders is provided.

Staff,
Visitors

3

3

9

 Housekeeping standards maintained
 Safety inspection.
 Posters on Slips, Trips and Fall displayed to prevent injury.
 Ensure cabinet drawers and doors kept closed when not in use.

Workplace Risk Assessment
Hazard

Hazard Description

Persons at
Risk

Risk
L

S

Existing Control Measures/Further Control
Measures
DR

Controls
Adequate
– Y/N

Residual
Risk
L S DR

 Trailing cables from electrical machinery managed, permanent trailing leads fixed and covered.  Floors, windows and doors cleaned on a regular basis by facility managers. Repairs and maintenance carried out when necessary by facility managers and as reported by staff.
 Staff clean up spillages immediately.
Stress

Staff could be affected by factors such as lack of job control, bullying, not knowing their role etc. Staff

1

1

1

 Defined Job Description /project role

Y

1 1

1

Y

1 2

2

 Staff encouraged to speak confidentially to
HR, manager or supervisors if they are feeling unwell or ill at ease because of work.
 Stress Management Policy in place within the
HSE Manual.
 Training on Stress Management to be done for all staff

Display Screen
Equipment (DSE)

Staff risk posture problems and pain, discomfort or injuries, eg to their hands/ arms, from overuse or improper use or from poorly designed workstations or work environments. Headaches or sore eyes can also occur, eg if the lighting is poor.

Staff

3

2

6

 DSE/Ergonomics training to be done for staff.
 Workstation and equipment are set to ensure good posture and to avoid glare and reflections on the screen.
 Work planned to include regular breaks or change of activity.
 Adjustable Ergonomic chairs are used by staff
 Lighting and temperature suitably controlled.
 Adjustable blinds at window to control natural light on screen
 Noise levels controlled.
 Free Eye tests provided for staff who need them. Workplace Risk Assessment
Hazard

Lone working

Fire

Hazard Description

Staff could suffer injury or ill health while out of the office, eg when visiting clients’ offices, or while working alone in the office. If trapped in the office all staff, contractor and visitors could suffer from smoke inhalation or burns.

Persons at
Risk
Staff,
Contractor

Risk
L
3

S
2

Existing Control Measures/Further Control
Measures
DR
6

 Staff not returning to the office after a visit call in to report this.

Controls
Adequate
– Y/N
Y

Residual
Risk
L S DR
1 2 2

 Security staff check all areas, including toilets, before locking up at night.
Staff,
Contractor,
Visitor

3

3

9

 Fire evacuation procedures displayed at each call point.

Y

1 2

2

Y

2 2

4

 Fire drills carried out quarterly.
 Exits and fire exits clearly marked.
 Access to exits and extinguishers to be kept clear at all times.
 Fire alarms, Extinguisher and Sprinkler maintained and tested by competent persons
 Smoke detectors installed in different locations with the building
 Waste bins are emptied regularly by cleaners.
 Fire awareness training to be done for all staff

Photocopiers

Legend
Low
1-6

Staff using photocopiers could be exposed to UV radiation and ozone. Staff,
Contractors

3

3

9

 Staff operate photocopiers as directed in instruction manuals.
 Photocopiers located in well ventilated area.

May be acceptable – however review task to see if risk can be reduced further

Medium
8 - 12

Task should only proceed with appropriate management authorisation after consultation with specialist personnel and assessment team. Where possible the task should be redefined to take account of the hazards involved or the risk should be reduced further prior to task commencement.

High
15 - 25

Task must not proceed. It should be redefined or further control measures put in place to reduce risk. The controls should be re-assessed for adequacy prior to task commencement