How to Write a Report
A good structure for a report would be as follows:
1. Title Page
Showing the title of the report, the author, the person for whom the report is prepared, and the date of completion 2. Introduction
The first page of the report needs to have an introduction. You will explain the problem and show the reader why the report is being made. You need to give terms of reference if you did not include these in the title section, and explain how the details of the following report are arranged. 3. Body
What is the report about? This is the main section of the report. The previous sections needed to be written in plain English, but this section can include jargon from your industry. There needs to be several sections, with each having a subtitle. Information is usually arranged in order of importance with the most important information coming first. If you wish, a “Discussion” section can be included to go over your findings and their significance. 4. Conclusion
This is where everything comes together. Keep this section free of jargon as most people will read the summary and conclusion. 5. Recommendations
Suggest what is to be done, who is to do it and how, when it is to be done.
This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except for the Body. Also remember that the information needs to be organized logically with the most important information coming first.
Tips for a Good Writing
Here are a few tips for good writing:
* Keep it simple. Do not try to impress, rather try to communicate. Keep the sentences short and to the point. Do not go into a lot of details unless it is needed. Make sure every word needs to be there, that it contributes to the purpose of the report. * Use an active voice rather than passive. Active voice makes the writing move smoothly and easily. It also