Attendance Management System

Topics: Software testing, Requirements analysis, Entity-relationship model Pages: 16 (4022 words) Published: October 14, 2012
Attendance Management System is software developed for daily student attendance in schools, colleges and institutes. It facilitates to access the attendance information of a particular student in a particular class. The information is sorted by the operators, which will be provided by the teacher for a particular class. This system will also help in evaluating attendance eligibility criteria of a student. Since ages, attendance system has remained one of the most important systems for evaluating the working time of students in any college or school. In short, this project is used to mark the number of days present/absent in any academic year of students in a college, school etc.

1.1 Overview:-
Attendance Management System basically has two
main modules for proper functioning.
• First module is admin which has right for creating space for new batch, entry of new faculty, updating any subject if necessary, and sending notice.
• Second module is handled by the user which can be a faulty or an operator. User has a right of making daily attendance, generating report.
Attendance can be taken in two ways:
• On the basis of Subject and month.
• On the basis of Class.
1.2 Scope
: - The scope of the project is the system on which the
software is installed, i.e. the project is developed as a desktop application, and it will work for a particular institute. But later on the project can be modified to operate it online.

1.3 Purpose
: - The purpose of developing attendance management
system is to computerized the tradition way of taking attendance .It is also used to generate the report automatically at the end of the session or in the between of the session. Also, the purpose of the project is to develop a student attendance system, which has better data security, performance and user interface than the current system. In the current system, the attendance is maintained manually, due to which the people concerned with maintaining the attendance report have to face lot of problems like: problem of data security, not properly storage of data, increases the work load, takes a lots of time etc. It is also a very tedious job and as manipulation of data is very easy it is error prone. So, to solve these problems we computerized the student attendance system.

2.System Requirements
2.1 Software Requirement
1. Language – Java Servlets, HTML, Apache Tomcat etc.
2. Backend - MS-Access, Xara
3. Operating System - Windows-7
2.2 Minimum Hardware Requirement:-
1.RAM -256 MB (Preferably 2GB or higher)
2.Hard Disk -40 GB
3.Processor -Intel Pentium 4
4.SVGA Monitor
6.Two Button Mouse
7.Operating System -Windows XP Service Pack2

3.Literature Survey & Introduction of
3.1 Working of Present System
: - In the present system all work is
done on paper. The whole session attendance is stored in register and at the end of the session the reports are generated. We are not interested in generating report in the middle of the session or as per the requirement because it takes more time in calculation. At the end of session the students who don’t have 75% attendance get a notice. Disadvantages of present working system


Not User Friendly
: The existing system is not user friendly because
the retrieval of data is very slow and data is not maintained efficiently.

Difficulty in report generating
: We require more calculations to
generate the report so it is generated at the end of the session and the student does not get a single chance to improve their attendance. •
Manual control
: All calculations to generate report is done
manually so there is greater chance of errors.

Lots of paperwork
: Existing system requires lot of paper work.
Loss of even a single register/record led to difficult situation because all the papers are needed to generate the reports.

Time consuming
: Every work is done manually so we cannot
generate report in the...
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