Short Form Writing Style Handbook
© 2009, 2007 University of Phoenix. ALL RIGHTS RESERVED.
The text of this publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, storage in an information retrieval system, or otherwise, without prior permission of University of Phoenix.
Edited in accordance with The Apollo Group editorial standards and practices.
This short form writing style guide has been specially created for the First-Year Sequence of courses at Axia College. It is based on the more complete Axia College’s Writing Style Handbook that you will rely on and be held accountable for in your courses after your first year at Axia College.
The purpose of this guide is to provide the basic rules necessary for writing papers that are consistent in style, formatting, and respect the intellectual property rights of experts whose material you refer to in your formal papers. If you have any questions about what these rules mean or how to use them, always check with your instructor.
• All text must be written in the same font.
• Use Times New Roman, Arial, or Courier, 12-point size. • Use italics sparingly for emphasis; do not use bold, underlining, or all capital letters.
• Use 1-inch margins on all sides of each page.
• Justify the left side of the page, but leave the right side ragged.
• Indent the first line of each paragraph ½ inch.
• Double-space throughout the text, including title page and reference page. • Leave one space between words, punctuation, and sentences.
• Double-space; use upper-and lowercase letters, no bolds or underlines. Title page must include the following:
o Title of the paper
o Your name
o Course Title
o Faculty Name
o Axia College of University of Phoenix
• Number each page in the upper right-hand corner.
• Title page, paper content, and reference page, where applicable, are to be combined into one continuous document rather than three separate attachments.
• Avoid bulleted lists in academic papers. Use numbered lists only for the following:
o Information you want to highlight
o Information read better as a list than as part of the text
• Use standard abbreviations for titles immediately before and after proper names, such as the following:
o Joe Smith, M.D.
o Rev. May Lane
• Use the abbreviations a.m. and p.m. for time.
• For acronyms that will be used throughout the paper, spell out a word first, then, follow the word with its acronym in parentheses. Thereafter, you may use only the acronym or initials.
For example, “the Department of Housing and Urban Development (HUD). For HUD rules and regulations, contact.”
Recognizing Intellectual Property
Recognize outside sources in the paper by citing the source in the paper (in-text citing) and on the Reference page. Citing a source may be done one of three ways: directly quoting, paraphrasing, or summarizing.
Direct quotations use two or more words taken directly, word-for-word, from the source.
• Enclose direct quotations, or the original author’s words, in double quotation marks to designate between your words and the original author’s words.
• Include the original author’s name and year of publication directly before or after the quoted material. If after, the author and year of publication are placed in parenthesis.
• Include the page number(s) or paragraph number of the original material in parentheses after the quotation. This is necessary for the reader to quickly and easily locate the original information.
• Example In-text citation using a direct quotation...