Scientific and Techhnical Writing

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RAMON MAGSAYSAY TECHNOLOGICAL UNIVERSITY
CASTILLEJOS CAMPUS
CASTILLEJOS, ZAMBALES

Anna Theresa V. Quindara
Oliver R. Padriquela
Marianne E. Bernardo
Ma. Rissa Domingo
Eunice Asencio
Melvin Carlo Dial
Jerome Paje
Marie Mae Gongora
BSAT-III

Mrs. Jesusa L. Moncada
Instructor
TABLE OF CONTENTS

Page/s
Acknowledgment………………………………………………………………………………………4

Chapter I
Language of Business
1.1 Definition of Technical Writing……………………………………………………………..……6 1.2 Distinction among Business English, Literary English and Technical English…………………7 1.3 Business English………………………………………………………………………………….8 1.4 ABC’s of Technical Writing…………………………………………………………………..…12

Chapter II
Physical Appearance of a Business Letter
2.1 Correct Letter Lay out……………………………………………………………………………17 a. Stationery……………………………………………………………………………….…17 b. Letterhead…………………………………………………………………………………18 c. Envelopes……………………………………………………………………………….…18 d. Margins and Spacing………………………………………………………………………20

2.2 Forms of Business Letters
a. Business Letter Style………………………………………………………………………21 b. Parts of a Business Letter………………………………………………………………….31 c. Spacing between Parts of a Business Letters………………………………………………31

Chapter III
Parts of A Business Letter

3.1 Essential Parts of A Business Letter…………………………………………………………….33 3.2 Supplementary Parts of A Business Letter………………………………………………………35

Chapter IV
Essential Qualities of Business Letter
4.1 The Eight C’s of Business Letter Writing………………………………………………………37

Chapter V
5.1 Kinds of Business Letters………………………………………………………………………39
a. Inquiries and Reply
b. Order and Acknowledgment
c. Letters Giving Instruction
d. Claims and Adjustment
e. Letter of Application
f. Sales Letter
g. Recommendation Letter
h. Reference Letter

Chapter VI
6.1 Kinds of Technical Report Writing………………………………………………………74

Chapter VII
7.1 Contemporary Communication………………………………………………………..…82

ACKNOWLEDGEMENT

ACKNOWLEDGEMENT

W
e, the Group II would like to dedicate this requirements to the people who inspired us to make a dream become a reality. No final requirement could have been written without the wise and experienced advice as well as the help of the following people:

* To Mrs. Jesusa de Leon Moncada, for trusting our potentials, prayers and supports, who kept our focus and made a number of helpful suggestions, as well as took pains in finishing this final requirement, we are truly grateful. * To our groupmates who patiently checked and polished this requirements, we are deeply thankful.

B
ehind the scenes, but unnoticed, were the leader Anna Theresa Quindara, members, Oliver Padriquela, Marianne Bernardo, Ma. Rissa Domingo, Melvin Carlo Dial, Jerome Paje, Eunice Asencio and Marie Mae Gongora. * To our classmates, your inputs have been of great value to us. * To our friends, for making stressful task of researching into a delight.

“Above all to God, for helping us through the challenges and for the gift of life and wisdom.”

Without those assistance, encouragement and faith this requirement would not have risen from a dream to a reality.

The Maker

Language of Business


TECHNICAL WRITING

Technical writing is communication in any field whose primary aim is to convey a particular piece of information for a particular purpose to a particular reader or a group of readers. It is objective, clear and accurate, concise and unemotional in its presentation of facts. Special techniques that the technical writer often uses are definitions, descriptions of mechanisms, description of processes, classifications and interpretations.

TECHNICAL WRITING DEFINED

Technical writing may be defined and described in the following manner (Mills & Walter, 1981):

1. Technical writing is exposition about scientific subjects and about various technical subjects associated with the sciences.

2. Technical...
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