Report on Data Management
Activity 1
Report on Data Management
Contents Page
Title
Page(s)
Introduction
4
Why Collect HR Data
4
Types of HR Data and how it supports HR
4
Data Storage and its Benefits
5
Essential UK legislations relating to recording, storing and accessing HR data
5-6
Conclusion
6
Reference List
7
Introduction
HR data would need to be stored by all organisations due to either legal requirements or internal purposes. This report will uncover types of data and methods of storing them. The last segment of the report will cover legislations that affect HR data as ‘there is a substantial and complex amount of EU and UK legislation that has an impact upon the retention of personnel and other related records’(Retention of HR records, 2013)
Why Collect HR Data
HR data can be collected for various reasons in an organisation. There are two reasons listed below:
Productivity: appraisals records are collected so that managers can assess the productivity of their staff and team. It can also be useful for employees to know their potential within the team and can use it for their career progression.
Legal Compliance: Payroll data would be important for the HM Revenue and Customs to calculate taxes whereas health and safety records can help the company to improve their environment and allow them to be compliant with the Health and Safety Act. Also certain data can be used as evidence in any legal proceedings that the company may have to face.
Types of HR Data and how it supports HR
‘Monitoring records enables personnel to amend or reformulate policies and procedures.’(Personnel data and record keeping, 2011)
Below are 2 types of data that HR collects:
Recruitment and Selection- records on staff turnover and vacancies can be important for HR as it informs them when and for which team to recruit for and also allows them to see the trend in each team depending on its staff turnover. This
Report on Data Management
Contents Page
Title
Page(s)
Introduction
4
Why Collect HR Data
4
Types of HR Data and how it supports HR
4
Data Storage and its Benefits
5
Essential UK legislations relating to recording, storing and accessing HR data
5-6
Conclusion
6
Reference List
7
Introduction
HR data would need to be stored by all organisations due to either legal requirements or internal purposes. This report will uncover types of data and methods of storing them. The last segment of the report will cover legislations that affect HR data as ‘there is a substantial and complex amount of EU and UK legislation that has an impact upon the retention of personnel and other related records’(Retention of HR records, 2013)
Why Collect HR Data
HR data can be collected for various reasons in an organisation. There are two reasons listed below:
Productivity: appraisals records are collected so that managers can assess the productivity of their staff and team. It can also be useful for employees to know their potential within the team and can use it for their career progression.
Legal Compliance: Payroll data would be important for the HM Revenue and Customs to calculate taxes whereas health and safety records can help the company to improve their environment and allow them to be compliant with the Health and Safety Act. Also certain data can be used as evidence in any legal proceedings that the company may have to face.
Types of HR Data and how it supports HR
‘Monitoring records enables personnel to amend or reformulate policies and procedures.’(Personnel data and record keeping, 2011)
Below are 2 types of data that HR collects:
Recruitment and Selection- records on staff turnover and vacancies can be important for HR as it informs them when and for which team to recruit for and also allows them to see the trend in each team depending on its staff turnover. This