Recruit, Select and Induct Staff

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JOB DESCRIPTION
PURPOSE OF THE POSITION
The Accounts Receivable Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative OPERATIONS:

The Accounts Receivable Clerk must comply with established policies and procedures. SCOPE
The Accounts Receivable Clerk reports to the Assistant Senior Administrative Officer and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits. RESPONSIBILITIES

1. Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner Main Activities:
Receive and verify invoices and requisitions for goods and services Verify that transactions comply with financial policies and procedures Prepare, verify, and process invoices and coding payment documents Prepare batches of invoices for data entry

Data enter invoices for payment
Process backup reports after data entry
Manage the weekly cheque run
Record all cheques
Prepare vendor cheques for mailing
List all vendor cheques in the log book
NEW HIRE JUSTIFICATION REQUEST

Date: 19/01/2013

Department: Accounts

Supervisor: Adrienne Phillips

* New Employee___Replacement
New Hire Needed For:
Accounts receivable clerk is needed as the permanent clerk is going for maternity leave.

Job Duties & Wages:
(Refer to Job Description Page1)

Requested by: Kiran Kaur
Approval:
New hire justification for (Department) approved by:
-------------------------------------------------

HR Department RepresentativeDate

Date Job Opening to be Advertised:________________________

KNOWLEDGE
The incumbent must possess knowledge in the following areas: knowledge of office administration and bookkeeping procedures knowledge of accounts payable, accounts receivable and maintaining general ledgers knowledge of payroll functions and procedures

ability to maintain a high level of accuracy in preparing and entering financial and payroll information confidentiality concerning financial and employee files
Skills
The incumbent must demonstrate the following skills:
excellent interpersonal skills
team building skills
bookkeeping skills
analytical and problem solving
decision making skills
effective verbal and listening communications skills
attention to detail and high level of accuracy

Personal Attributes
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Be flexible
Demonstrate sound work ethics

ASSESSMENT CRITERIA
Applicant:
Position:

Key to Scoring

Very High (5) High (4) Medium (3) Low (2) Very Low (1) Not Evident (0)

SCORE:CRITERIA:
5 4 3 2 1 0Application Letter
5 4 3 2 1 0Resume
5 4 3 2 1 0Knows about the Industry/Expectations of Employer 5 4 3 2 1 0Confident
5 4 3 2 1 0Polite & Courteous
5 4 3 2 1 0Answers Questions Fully
5 4 3 2 1 0Speaks Clearly
5 4 3 2 1 0Eye Contact

Overall Evaluation:54321

General Comments:

Interviewed by:

Signature:Date:
CUSTOMERS/CLIENTS
EMPLOYEES
SUPERVISOR
PUBLICITY AND SALES MANAGER
ACCOUNTS RECEIVABLE CLERK
ACCOUNTS HEAD

FINANCE MANAGER
MANAGING DIRECTOR
INTERNATIONAL TRAINING

MANAGING DIRECTOR
DOMESTIC TRAINING
BOARD OF DIRECTORS
CHIEF EXECUTIVE...
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