Policies and Procedures

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Policy and Procedure

Policy: A person requesting a release of patient information other than him or her self, needs to correctly identify the reasoning for the information and proper legal documents need to be completed, such as an authorization form signed by the patient. Under certain circumstances, the release of information would not need authorization due to certain federal and state statutes; these are explained in the measurement standards.

Objective: To protect patient’s individual rights to the privacy, security, and confidentiality of medical information being released to others by recording authorization information into the database with accuracy and in a timely manner. The patient’s specific authorization forms must be filed within 24 hours of admission.

Measurements:
1. The patient must disclose their written authorization by completing an authorization form prior to the release of patient information to a health care provider, an individual who assists a health care provider in the delivery of health care, or an agent of the health care provider. 2. If the patient decides to complete an authorization form, we are required to honor that authorization and, if requested, provide a copy of the recorded health information unless the health care provider denies the patient access to health information. 3. To be valid, a disclosure of authorization must be in writing, dated, and signed by the patient. Identify the nature of the information to be disclosed, identify the name and institutional affiliation of the person to whom the information is being disclosed, identify the provider and the patient, and contain an expiration date that relates to the patient. 4. A patient may revoke in writing a disclosure authorization to a health care provider at any time unless disclosure is required to effectuate payments for health care that has been provided or other substantial action has been taken in reliance on the authorization. 5. A...
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