Narrative Report

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A Narrative Report

Presented to
College of Business Administration and Accountancy
Mindanao State University-General Santos City

In Partial Fulfillment
Of the Requirements for the Degree
Bachelor of Science in Business Administration
Major in Management

Submitted to:
RAMON V. DESCALLAR
OJT COORDINATOR

Submitted by:

Edenne Louise C. Marcos
Student Trainee

JUNE 2011

ACKNOWLODGEMENT

The trainee would like to express her gratitude to the people who helped her for this training to be possible.
She is thankful to the Lord for giving her the strength and good health to finish this training.
Next, she wants to express her sincerest gratitude to her family for supporting her financially, emotionally and spiritually.
She also would like to gratefully acknowledge the staff of
Mindanao State University Procurement Office for giving her some knowledge about their work.
And she would like to thank the professors of the
Mindanao State University for conducting this kind of program that help the students experienced things in the real world.
Lastly, she would like to acknowledge her OJT Coordinator, Mr. Ramon V. Descallar for the support that he gave to his trainee.

INTRODUCTION

The Office of Procurement Services assist schools, academic and operational departments in obtaining quality goods and services at competitive prices from responsible suppliers. The office provides direction, planning and coordination of the Purchasing division. It purchases supplies, furniture, equipment, textbooks, food and services when required. The office prepares and distributes certain supplies and services.

The purpose of this is to establish a framework for a common approach to Purchasing in the University and to document the objectives and principles of procurement.

Procurement is the term used by University to describe the centralized function which provides support to purchasers in each school/college and which examines overall expenditures on goods and services, to ensure that value for money is being obtained throughout the University.

Procurement Office provides support to school and improve their training and skills in the purchasing area. It also compare pricing and methodologies with other institutions to ensure value for money is being obtained. And assist school in ensuring that stocks are kept workable minimum.

CONCLUSION

At the end of the on-the-job-training period, the trainee learned and gained knowledge the process that’s happening in the Procurement Office. That before a Department/Office/College purchase an item/furniture and etc they need first to make a PR(Purchase Request) then bring it to Procurement Office and the staff their will make a Request for Quotation or Canvass. After making the canvass the Canvasser will go to different Companies that the item in the Canvass is available. Then the company will put prices in each item in the canvass after the canvass will go back again to Procurement Office so they can make an AOB (Abstract of Bidding). After making an AOB it will forward to Budget Office or whoever will award. After awarded the AOB will be back to Procurement Office to make the PO (Purchase Order) and after making the PO it will forward to Chancellor Office.

The trainee also learned how to make Abstract of Bidding and Purchase Order. And observed that it was different when you were in school and when you were in the real world. Because most of the time you just learned in school while in the real world, you actually experienced and applied the things that your trainers taught you.

TABLE OF CONTENTS

TITLE PAGE
CERTIFICATION OF COMPLETION
ACKNOWLEDGEMENT
INTRODUCTION
NARRATION OF EXPERIENCE
CONCLUSION
RECOMMENDATION
APPENDIX
* PICTURE
* DTR
* SAMPLE OF FORMS (PURCHASE REQUEST,CANVASS, ABSTRACT OF BIDDING, PURCHASE ORDER) * COPY OF ENDORSEMENT
REFERENCES

RECOMMENDATION

Every trainee must be focus to his/her work....
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