is3350 Document Retention Policy Litigation Hold notice
Project: Document Retention Policy
Premier College : Litigation Hold Notice
Date Issued : May 5, 2015
Responsible Official: President
Responsible Office: Legal Counsel/Chief Information Officer
Policy Statement
The College has a legal obligation to preserve evidence and records, including electronic documents that are relevant to a pending or potential claim or action, such as a government audit, administrative proceeding, or lawsuit. Upon notice of pending litigation or anticipated, the College must implement a Litigation Hold Notice that requires the retention of certain paper and electronic records for an indefinite period of time due to pending state or federal litigation.
Each employee of the College is responsible for acting in compliance with the Litigation Hold Notice regarding the preservation and maintenance of evidence relevant to pending litigation.
The Office of Legal Counsel together with the Chief Information Officer at the College is responsible for implementing the Litigation Hold Procedures upon notice of the need for a litigation hold to preserve relevant electronically stored information and paper documents. Identifying instances in which a Litigation Hold Notice is required and its subsequent implementation requires collaboration of multiple individuals within the College, including the Records Coordinator.
Purpose
To define standards for preservation of evidence in compliance with federal law regarding litigation holds, as well as to define the procedure for implementing such holds when litigation commences or is anticipated.
Definitions
Electronically Stored Information: Refers to all forms of electronic data and documents including, but not limited to, metadata, electronic mail, word processing documents, calendars, voice messages, videos, digital photographs, information in personal digital assistants (PDAs), jump drives, home computers, and in any location where data may be stored.
Evidence: Refers to hard copy and electronic/digital
Premier College : Litigation Hold Notice
Date Issued : May 5, 2015
Responsible Official: President
Responsible Office: Legal Counsel/Chief Information Officer
Policy Statement
The College has a legal obligation to preserve evidence and records, including electronic documents that are relevant to a pending or potential claim or action, such as a government audit, administrative proceeding, or lawsuit. Upon notice of pending litigation or anticipated, the College must implement a Litigation Hold Notice that requires the retention of certain paper and electronic records for an indefinite period of time due to pending state or federal litigation.
Each employee of the College is responsible for acting in compliance with the Litigation Hold Notice regarding the preservation and maintenance of evidence relevant to pending litigation.
The Office of Legal Counsel together with the Chief Information Officer at the College is responsible for implementing the Litigation Hold Procedures upon notice of the need for a litigation hold to preserve relevant electronically stored information and paper documents. Identifying instances in which a Litigation Hold Notice is required and its subsequent implementation requires collaboration of multiple individuals within the College, including the Records Coordinator.
Purpose
To define standards for preservation of evidence in compliance with federal law regarding litigation holds, as well as to define the procedure for implementing such holds when litigation commences or is anticipated.
Definitions
Electronically Stored Information: Refers to all forms of electronic data and documents including, but not limited to, metadata, electronic mail, word processing documents, calendars, voice messages, videos, digital photographs, information in personal digital assistants (PDAs), jump drives, home computers, and in any location where data may be stored.
Evidence: Refers to hard copy and electronic/digital