Cover Letter

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BCOM 3950 Memo on Informational Interview

You will be addressing your report to your instructor. Your report should be one page in length. You may exceed slightly, but avoid wordiness. Review what you learned from the previous assignment and apply to this memo.

Planning

PROFILE YOUR AUDIENCE THOROUGHLY. CREATE A COMMUNICATION STRATEGY AND TYPE YOUR RESPONSES ON THE C/S WORKSHEET.

Writing

ORGANIZE YOUR MATERIAL IN A LOGICAL WAY, WITH MEANINGFUL, CATCHY HEADINGS AND SECTIONS RELATED TO THE AREA OF BUSINESS COMMUNICATION CHOSEN FOR DISCUSSION. OPEN WITH AN EFFECTIVE INTRODUCTION THAT ESTABLISHES THE PURPOSE AND SETS FORTH THE MAIN POINTS OF THE REPORT. END WITH A STRONG SUMMARY.

Use a memo format, similar to Figures 9.6, p. 235, and
Figure 9.7, p. 237. Use white space effectively to ensure readability. Use effective document design, including headings and/or bullets, to increase readability and to project a professional image.

You must use a mixture of paragraphs/text and bullet points or lists.

Completing

REVISE AND PROOF CAREFULLY. IN THIS ORDER, STAPLE TOGETHER THE C/S WORKSHEET, THE MEMO, AND THE GRADING STANDARDS SHEET.

ABC Format

A = Abstract = Intro, Executive Summary, Thesis Statement, etc.

B = Body = Concrete, Developed, Coherent

C = Conclusion

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Section 1-Thesis Statement Section 2-Thesis Statement Section 3-Thesis Statement [pic] [pic] [pic] [pic][pic] [pic] [pic] [pic] [pic]

Topic sentences for paragraphs, Sections 1, 2 and 3

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Sentences within each paragraph above

Topic Sentences and Thesis Statements

Each report, section and paragraph must begin with a sentence that announces what that portion is about to tell the reader. The important sentence that alerts the reader to what he can expect to read about next is called a thesis or topic sentence. Topic sentences lead paragraphs. Thesis statements usually lead sections and reports. One encompassing thesis statement is close to the beginning of every document.

In a longer technical report, you may need to restate the thesis statement in the introduction, abstract, conclusion and several other places.

Topic sentences should always contain both (1) a topic and (2) a controlling idea. 1. People can avoid burglaries by taking certain precautions.  (The precautions for…)
2. There are several advantages to growing up in a small town.  (The advantages of…)
4. Air pollution in Mexico City is the worst in the world for a number of reasons.  (The causes of…) or (The effects of…)
5. Fixing a flat tire on a bicycle is easy if you follow these steps.  (The steps for…)
http://www.eslbee.com/topic_sentences.htm

Exercise 13. Create a topic sentence for the following paragraph. Also, are there any sentences you would delete?

1)Securing financing is a critical step in purchasing a house. 2)Hiring a realtor who specializes in your geographic area or price range is a wise move. 3)To ensure a smooth homebuying process, you should make a list of needs and wants, and compare with any partners or spouses involved in the purchase. 4)Agree on your priorities.5)Make an offer that gives you a little negotiating room. 6) Do not delay accepting an attractive offer or counteroffer. 7) Purchasing a home may be a smart move if you take the necessary steps to ensure success. 8) Leasing rates are also low.

Topic...
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