Automated Medication Dispensing Devices

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Chapter 11. Automated Medication Dispensing Devices
Michael D. Murray, PharmD, MPH
Purdue University School of Pharmacy

Background In the 1980s, automated dispensing devices appeared on the scene, a generation after the advent of unit-dose dispensing (Chapter 11). The invention and production of these devices brought hopes of reduced rates of medication errors, increased efficiency for pharmacy and nursing staff, ready availability of medications where they are most often used (the nursing unit or inpatient ward), and improved pharmacy inventory and billing functions.1-4 Although the capacity of such systems to contribute to patient safety appears great, surprisingly few studies have evaluated the clinical impact of these devices. Practice Description Automated dispensing systems are drug storage devices or cabinets that electronically dispense medications in a controlled fashion and track medication use. Their principal advantage lies in permitting nurses to obtain medications for inpatients at the point of use. Most systems require user identifiers and passwords, and internal electronic devices track nurses accessing the system, track the patients for whom medications are administered, and provide usage data to the hospital’s financial office for the patients’ bills. These automated dispensing systems can be stocked by centralized or decentralized pharmacies. Centralized pharmacies prepare and distribute medications from a central location within the hospital. Decentralized pharmacies reside on nursing units or wards, with a single decentralized pharmacy often serving several units or wards. These decentralized pharmacies usually receive their medication stock and supplies from the hospital’s central pharmacy. More advanced systems provide additional information support aimed at enhancing patient safety through integration into other external systems, databases, and the Internet. Some models use machine-readable code for medication dispensing and administration. Three types of automated dispensing devices were analyzed in the studies reviewed here, the McLaughlin dispensing system, the Baxter ATC-212 dispensing system, and the Pyxis Medstation Rx. Their attributes are described below. • The McLaughlin dispensing system5 includes a bedside dispenser, a programmable magnetic card, and a pharmacy computer. It is a locked system that is loaded with the medications prescribed for a patient. At the appropriate dosing time, the bedside dispenser drawer unlocks automatically to allow a dose to be removed and administered. A light above the patient’s door illuminates at the appropriate dosing time. Only certain medications fit in the compartmentalized cabinet (such as tablets, capsules, small pre-filled syringes, and ophthalmic drops). The Baxter ATC-212 dispensing system 6 uses a microcomputer to pack unitdose tablets and capsules for oral administration. It is usually installed at the pharmacy. Medications are stored in calibrated canisters that are designed specifically for each medication. Canisters are assigned a numbered location, which is thought to reduce mix-up errors upon dispensing. When an order is sent to the microcomputer, a tablet is dispensed from a particular canister. The 111



drug is ejected into a strip-packing device where it is labeled and hermetically sealed. The Pyxis Medstation, Medstation Rx, and Medstation Rx 1000 are automated dispensing devices kept on the nursing unit.7-9 These machines are often compared to automatic teller machines (ATMs). The Medstation interfaces with the pharmacy computer. Physicians’ orders are entered into the pharmacy computer and then transferred to the Medstation where patient profiles are displayed to the nurse who accesses the medications for verified orders. Each nurse is provided with a password that must be used to access the Medstation. Pharmacists or technicians keep these units loaded with medication. Charges are made automatically for drugs dispensed by...
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