Records Management Essay

Better Essays
Both ministry of Education and school generates information on a daily business that plays a role in the daily operation of an institute that are referred to as records. This information generated is also use for projecting and planning purposes. (Managing records at school level). Managing and organization student’s records into a cohesive and efficient might seem like an impossible task, but it depends how much effort is placed in it, that makes it possible. School that properly manages their records meets its legislation responsibilities, aids its administrative processes and ensures that records are stored when needed and destroyed when permissible. As a result, all schools should have records management system in place.

Having already note that records are information, there are ten categories of information. Firstly, Action information which would be files that requires immediate response. In an institution, this information would be letters and request transfers. More than likely, action information is one that will benefit the institution so it should be brought to attention very quickly. Therefore, it is normally requested that action information be marked with an urgent sticker. Non- Action information is another category of information. Unlike Action information, Non-Action information is the type that does not require immediate action, but they do require an action. For example, if a new Minister of Education was assigned, then the school receives a letter of this action, there is no need for it to have an immediate response. It is important to note that non-action information is no less important than any other information. Therefore due to protocol and respect, it should be acknowledged. The third category of information is reoccurring information which can be described as data which is based on activities or event that reoccur in intervals. Examples of reoccurring information would be student’s attendance, accounting, assessment results and

You May Also Find These Documents Helpful

  • Best Essays

    Record Management

    • 2467 Words
    • 10 Pages

    Running head: Records Management Name Instructor Date of submission Executive Summary An effective records management program is an integral part of an organization’s effective business operations. Organizations must consider records management requirements when implementing the system management strategies or whenever they design and augment an electronic information system. Organizations are required by law to “make and preserve records containing adequate and proper documentation…

    • 2467 Words
    • 10 Pages
    Best Essays
  • Better Essays

    Records Management

    • 1125 Words
    • 5 Pages

    Running head: Analysis/Synopsis of Records Management Meets Knowledge Gathering Records Management Meets Knowledge Gathering Le 'Che Hunter September 20, 2005 ADM 3301 Dr. C Nealy University of Houston - Downtown Abstract In the last two decades Information Technology and development of the internet have given rise to as well as a chance of advancement for records managers. In this Article, Records management meets knowledge gathering, the author investigates some of the problems and opportunities…

    • 1125 Words
    • 5 Pages
    Better Essays
  • Powerful Essays

    Record Management

    • 2207 Words
    • 9 Pages

    INTRODUCTION Records management means the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, maintenance, use, and disposition in order to achieve proper documentation. According to the Federal Records Act a record is, “recorded information, regardless of medium or characteristics, made or received by an organization that is evidence of its operations and has value requiring its retention for a specific…

    • 2207 Words
    • 9 Pages
    Powerful Essays
  • Powerful Essays

    Records Management

    • 3621 Words
    • 15 Pages

    therefore, entailed the building of institutional and human resource capacity to respond to the needs of the new nation. Tanzania record management started in the colonialism period whereby almost all the public services were under the colonialist, after the independence the government of Tanzania started running all the public sectors, most of the public sectors record management systems were inherited from the colonial administration. The government of Tanzania realizes that there is a need for reforming…

    • 3621 Words
    • 15 Pages
    Powerful Essays
  • Satisfactory Essays

    Record Management

    • 467 Words
    • 3 Pages

    You Need Records Management Training? Proper records management is more important than ever, not only because it promotes organizational efficiency, but because it is required by law! When records are not properly maintained, the institution is at risk of legal and financial penalties. It is essential that those who are responsible for virtually any type of information become familiar with the requirements and process of records management. Every employee must know why records management matters to…

    • 467 Words
    • 3 Pages
    Satisfactory Essays
  • Powerful Essays

    Records Management

    • 3836 Words
    • 21 Pages

    Records Management and Registry Policy Page 1 Table of Contents 1. Introduction .................................... ................................................... ................................................... 3 2. Purpose and Objectives of the policy ............ ................................................... .................................... 3 3. Scope........................................... ................................................... ........................…

    • 3836 Words
    • 21 Pages
    Powerful Essays
  • Best Essays

    record management

    • 3875 Words
    • 14 Pages

    INFORMATION SCIENCES COURSE TITLE: ADVANCED ARCHIVES MANAGEMENT COURSE CODE: TASK Discuss the challenges that a national archival institution is likely to face in managing archives in digital formats and suggest possible solutions. PRESENTED PRESENTED DATE: MAY 2014 INTRODUCTION Advances in technology have seen the application of information and communication technologies in almost every sphere of life. In information management, this application has seen the digitization on…

    • 3875 Words
    • 14 Pages
    Best Essays
  • Good Essays

    Record Management

    • 877 Words
    • 4 Pages

    Chapter 1 Dental Patient Record Management System for College of Dentistry of Lyceum-Northwestern University Background of the Study In today’s modern age where computer has become a way of life, it is evident that a majority of the country’s institutions still do not adapt the best and latest computer in the market. Particularly in the dental field, most of the dental facilities are still using paper sheets to record the information of a patient or a client. Most of the modern dental facilities…

    • 877 Words
    • 4 Pages
    Good Essays
  • Powerful Essays

    ABSTRACT Record Management System can help a hotel to manage and assure effectiveness of the records with avoiding loss of data. It has a centralized database which all records can be accessed easily than practiced that will sure to make the company’s productivity time faster. Information of members, historical records, recent records, validation records can now be accessed easily with the use of the Computer-Based Information System. It lessens the use of papers, record books and large file case…

    • 2087 Words
    • 9 Pages
    Powerful Essays
  • Good Essays

    Studies 3.1.1 A Study of Electronic Records Management in the Namibian Public Service in the Context of E-Government In striving to achieve good governance, organizations including Governments worldwide have been turning to information technologies. The conduct of business online has led to an increase in the creation of electronic records, which has brought about challenges in the management of records. This study, titled “A Study of Electronic Records Management in the Namibian Public Service…

    • 1315 Words
    • 6 Pages
    Good Essays