"A project monitoring system involves determining what data to collect; how, when, and who will collect the data; analysis of the data; and reporting current progress. Gray and Larson (2006)."
A communications plan. addressing how progress will be reported to the various project sponsors and executives
"When giving a status report to superiors, project managers must present the most positive image possible without stretching the truth. They should adapt their communication pattern to that of the senior group, making it a point to use buzzwords and jargon valued by superiors in their presentations. Gray and Larson (2006)"
Project communication plan is a way updating and keeping in touch with sponsors and executive, to give them the progress of the project. Constant and effective communication among all project stakeholders, sponsors and executives are always lending factors to a successful project. For the Jamba Juice project, the external stakeholders will be kept informed of the progress at all times, the communication plan will be detail enough for the stakeholders and most important be able to manage the stakeholders expectations. Before the report the Jamba Juice project manager will be able to find out what information they need, why, when in what detail and what medium will best accomplish the information. There will quarterly meeting and presentation to keep Jamba Juice project stakeholders update with the a progress report. The progress report will include the following, introduction, which will always remain the stakeholders, the purpose of the report and its intended audience. Work completed, Work schedule, problem encounter, changes in requirements and summary of an overall assessment, which will be a conclusion needed to opinion of how the project is an on going project and the project is yet to be finished.
A schedule for the project with tasks, duration, effort, resources and dependencies
ID Task Name Duration Start