Project Scope and Charter
SCOPE MANAGEMENT
Prepared for Bus 427
By Connor Taiji
C0317094
Project Scope and Charter
Introduction
The first phase of any project is the initiation phase. This phase commences when some type of business issue or opportunity is identified bringing about a proposal project to solve or address the issue or opportunity. The main deliverable of this phase is the project charter, which contains a broad view of what the project is about, who is involved, why the project is being conducted and how & when the project will be carried out. (Hughes Lecture, 2013) Once the charter is approved the project can move into the planning phase, which is where the charter is used to identify the scope of the project. This paper will examine the relationship between project scope and charter and highlight the benefits of each.
Project Charter
The project charter is a short document that serves as an informal contract between the project team and the sponsor of the project. (Kloppenberg, 2012, pg 84) This document contains only enough detail to get the project approved so it can move into the planning phase. Project Management Professional, Ritchie Hughes describes the charter as a representation of the “view from 3000 meters”. The project charter is usually drawn up by the Project Manager and team, or, in instances where a Project Manager has not yet been assigned, the project sponsor will complete the charter. Hughes explains that the functions of the “why” section of the charter are to ensure: the correct individuals will be consulted (e.g. stakeholders and governance), projects that are linked or dependent on the project in question are identified, the organization has enough resources (internally or externally) to complete the project, a business case for the organization is conveyed and that all the information is provided to support the executive team. (Hughes Lecture, 2013) Approval of the charter grants authority to the project manager to go through with the
Prepared for Bus 427
By Connor Taiji
C0317094
Project Scope and Charter
Introduction
The first phase of any project is the initiation phase. This phase commences when some type of business issue or opportunity is identified bringing about a proposal project to solve or address the issue or opportunity. The main deliverable of this phase is the project charter, which contains a broad view of what the project is about, who is involved, why the project is being conducted and how & when the project will be carried out. (Hughes Lecture, 2013) Once the charter is approved the project can move into the planning phase, which is where the charter is used to identify the scope of the project. This paper will examine the relationship between project scope and charter and highlight the benefits of each.
Project Charter
The project charter is a short document that serves as an informal contract between the project team and the sponsor of the project. (Kloppenberg, 2012, pg 84) This document contains only enough detail to get the project approved so it can move into the planning phase. Project Management Professional, Ritchie Hughes describes the charter as a representation of the “view from 3000 meters”. The project charter is usually drawn up by the Project Manager and team, or, in instances where a Project Manager has not yet been assigned, the project sponsor will complete the charter. Hughes explains that the functions of the “why” section of the charter are to ensure: the correct individuals will be consulted (e.g. stakeholders and governance), projects that are linked or dependent on the project in question are identified, the organization has enough resources (internally or externally) to complete the project, a business case for the organization is conveyed and that all the information is provided to support the executive team. (Hughes Lecture, 2013) Approval of the charter grants authority to the project manager to go through with the
References: Kloppenborg, T. J. (2012). Contemporary project management: organize, plan, perform (2nd ed.). Mason, Ohio: South-Western Cengage Learning. (2013). Managing Scope Creep. Collegiate Project Services, 1, 1-3. Hughes, R. (Director) (2013, January 31). Project Initiation: Scope & Charters. Bus 427. Lecture conducted from Tom Rippon, Victoria.