Principles of Managing Information and Producing Documents
Unit 203
Unit title: Principles of managing information and producing documents
1. Understand the purpose of information technology in a business environment
1.1 Identify different types of information technology that may be used for work tasks
Types of technology that could be used to do tasks at work are computer software like:
Microsoft Word which is software used to create documents
Excel is software that can be used for storing and organising data.
Publisher is software which is used to create almost anything from documents to greeting cards.
Could also use a fax machine, telephone and send emails.
1.2 Outline the benefits of using information technology for work tasks
The benefits of using technology for work tasks include:
Speed – A computer can search through files and records quickly to find the information you require. It can also make it quicker and easier to change a mistake.
Editing – If you hand write documents if there was a mistake you would have to retype from scratch, but on the computer documents can be easily amended.
Quality – On the computer there are many tools that make the quality of a document better like spell and grammar check, templates, different fonts and emboldening, borders, bullet points or numbering and all them enable high quality documents to be produced.
Access – On a computer you can control who gets access to the documents because you can just send it to certain people or if you have a password on the computer it restricts who can get on.
1. Understand how to manage electronic and paper based information
1.1 Explain the purpose of agreeing objectives and deadline for researching information
The purpose of agreeing objectives and deadlines is to ensure that you collect all the needed information to complete the task given and you will have a correct date to finish it by. You will also know what sort of resources to use to collect the data because depending on what you’re looking for something’s could
Unit title: Principles of managing information and producing documents
1. Understand the purpose of information technology in a business environment
1.1 Identify different types of information technology that may be used for work tasks
Types of technology that could be used to do tasks at work are computer software like:
Microsoft Word which is software used to create documents
Excel is software that can be used for storing and organising data.
Publisher is software which is used to create almost anything from documents to greeting cards.
Could also use a fax machine, telephone and send emails.
1.2 Outline the benefits of using information technology for work tasks
The benefits of using technology for work tasks include:
Speed – A computer can search through files and records quickly to find the information you require. It can also make it quicker and easier to change a mistake.
Editing – If you hand write documents if there was a mistake you would have to retype from scratch, but on the computer documents can be easily amended.
Quality – On the computer there are many tools that make the quality of a document better like spell and grammar check, templates, different fonts and emboldening, borders, bullet points or numbering and all them enable high quality documents to be produced.
Access – On a computer you can control who gets access to the documents because you can just send it to certain people or if you have a password on the computer it restricts who can get on.
1. Understand how to manage electronic and paper based information
1.1 Explain the purpose of agreeing objectives and deadline for researching information
The purpose of agreeing objectives and deadlines is to ensure that you collect all the needed information to complete the task given and you will have a correct date to finish it by. You will also know what sort of resources to use to collect the data because depending on what you’re looking for something’s could