Organizing Meetings Organizing meetings basically involves three steps: • Preparing Notice-to inform the participants about the title‚purpose‚date‚ time‚venue etc purpose of the meeting. • Enlisting Agenda-to inform and guide the participants about what issues are going to be brought under discussion in the meeting • Writing Minutes – to note down all the important discussion points‚ descions‚ and conclusions drawn in the meeting. Preparing Notice: The first and foremost task
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Introduction 1. Business meetings and oral communication The business meeting is a form of in-company oral communication. Many meetings take place in business today. They are a very important way of enabling information‚ ideas‚ suggestions‚ proposals made and decisions to be shared. The task of organising and preparing‚ recording the meetings‚ is one of the major functions of a secretary. Meetings are an important setting for oral communication and are used for a variety
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Types of Meetings There are several types of meetings‚ including formal‚ semi-formal and informal. A Formal Meeting Formal meetings follow set meeting procedures that are not always used for informal meetings. The following three types of meetings are formal: • Annual General Meetings • Extraordinary General Meetings • Board Meetings They all have: • An Agenda • A Notice of Meeting • Motions are put‚ discussed and voted on following certain rules • Proposers and Seconders of motions
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Visits to AA meetings I was quite apprehensive about going to a meeting‚ more so than I expected to be. I am not an alcoholic‚ and I was nervous about being invasive to those who are... I am involved in other support groups and I would feel violated if a student sat in one... especially if they participated in any way. I comforted myself with the fact that is acceptable to have visitors at open meetings... then I had to find open meetings. I was also worried about encountering really small
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The Importance of Meeting Deadlines The United States Army is described by Encyclopedia Britannica as the major branch charged with preserving peace‚ security and defense of the country. Furnishing majority of the entire U.S. military organization’s ground forces‚ it is also tasked with partly military or non-military functions or such as the administration of federal programs that protect and develop the environment; provision of military assistance to the federal‚ as well as state or local
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Agenda of Meeting Definition: A meeting agenda is the list of items that participants hope to accomplish at a meeting. The agenda should be distributed to participants several days in advance of a meeting‚ minimally 24 hours‚ so that participants have the opportunity to prepare for the meeting. In combination with meeting minutes‚ the documentation that participants receive following a meeting‚ the agenda is the plan for the meeting and the reported follow-up for the prior meeting. When you develop
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consider when organising and conducting meetings. OH&S and minutes of meeting b) Explain how it would apply in a workplace. Minutes of a meeting are so motions can be upheld or not. Minutes are important so what happened in the meeting is recorded and everyone who attended or sent apologies has a copy. OH&S legislation is to protect workers and employers. Task 2 Match each of the following meeting types with the correct descriptions below the table. Meeting Types Descriptions (A‚B‚C‚D‚E) Formal
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Meeting Etiquettes Definition: Etiquette refers to good manners required by an individual to find a place in the society. It is important for an individual to behave appropriately in public to earn respect and appreciation. Why is meeting etiquette important? One must learn to maintain the decorum of the work place. It is important to respect one’s organization to expect the same in return. No one would ever take you seriously if do not behave well at the workplace. Meetings are an important
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Meetings are ... when‚ Minutes are kept‚ and Hours are wasted ! Managing Effective Meetings Mario Fonseka FCMA‚ Dip. M (UK)‚ FSCMA‚ MBA (Merit) Group Discussion: What are the Critical Aspects to ‘focus’ on‚ if one is to conduct an effective meeting ? Key Areas for a Successful Meeting • Why meet ? Is a meeting essential ? • Planning the meeting • Role and importance of an ‘Agenda’ • Role of the ‘Chair’ of the meeting • Making ‘Minutes’ more meaningful and useful • Encouraging member
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members. Hi Team‚ here’s the meeting room facilities draft 1. -Jiyang Shi You can arrange our meeting rooms for all kinds of business occasions - pick a layout that fits your meeting: * Boardroom – ideal for formal meetings * Cabaret – great for collaborative working * Theatre – for professional presentations * Classroom – a comfortable education environment * U-shape – enables and encourages open discussion Or choose from standard meeting rooms‚ relaxed but confidential
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