undertake project work

Topics: Project management, Project, Bus transport Pages: 5 (1230 words) Published: March 30, 2014
Day tour to Fremantle Foundry & Engineering CO.
+61 8 9494 8100
+61 8 9494 8199
2 Contest Link
Henderson
WA 6166
Project definition
The project is based on organizing a day tour to a major maritime company in Fremantle, WA, to introduce a business management class of 30 students to see how a good management program operates. As allocated budget, we have $ 10000 available funds, which will be detailed later in the project. To ensure that we succeed in the completion of the project each of the team members have been assigned with roles and responsibilities which were discussed and set out and agreed upon as a group. They are as follows: Agnese – Contact the company to discuss a price and suitable day for the tour. Frances – Choose a venue to have lunch after the tour and to be able to discuss the students thoughts on the company’s management system. Frances will contact the venue to discuss a price, time and numbers of the students that will be attending. Girl – Get quotes of different bus companies and choose the best one, in terms of price, availability and flexibility. She will contact the most suitable company and book the bus for the date we have choose to have the day tour. Archie – Email students with the agreed time and date of the day tour and also design an informative brochure to print and hand out to the 30 students that will be attending.

Responsibilities Matrix

TaskProject Team MembersOther Stakeholders
Budget and contact with organisationAgneseFunding bodies, project sponsor, management relevant key external personnel
Contact with the restaurant and arrange lunchFrancesManagement, employees and relevant key external personnel Plan B and arrange busFrancesManagement, employees and relevant key external personnel Timelines and brochuresArchieInternal clients, employees and relevant key external personnel

Scope/Deliverables
1.Duration of trip altogether: 8.00am-5.30pm
2.Duration of tour: 11.00am-2.30pm
3.Number of students: 30

Legal Issues/Safety Issues
1.Provide students with PPE
2.One day insurance to cover students outside of the college 3.Ensure that the brochure includes Health And Safety rules to include suitable footwear etc

Stakeholders
1.Students of CIC
2.Cambridge school
3.Student Welfare
4.Fremantle foundry employees

Project constraints/other issues
1.The budget
2.Bus breaking down
3.Students failing to attend
4.Company cancelling at last minute due to internal issues 5.
Project timetable
Two weeks before the scheduled departure to collect personal data from all participants such as phone numbers and email addresses. Three days before the scheduled departure sending email with details and asking for confirmation appendix contained in the brochure. 8.15 am all the students who will be attending the tour will meet in the front of the Cambridge International College. The names of all persons going on the tour will be on the check list. Distribute the brochures with the programme and the most important information to the students. 8.30 am The arrival of bus and our departure to Fremantle.

9.00 am Arrival in Fremantle welcoming and meeting with management at the factory and a short introduction takes place.
10.30 am Morning tea is served.
11.00 am Factory tours begins.
Familiarize everyone with all stages of production.
14.00 pm Ending tour and going to Little Creature for lunch. Discussion of the relevant issues and answers to questions. 16.30 pm Leave the lunch venue, check the list of students before departing on the bus and return to the College. 17.30 pm Estimated time of arrival back at the Cambridge International College. Description of brochure: Double side booklet format B5, Printed in three colours, First page contains timeline of the tour and restaurant advertisement, Second page contains short information about the company.

Project Activities code/WBS
Activity Code Description Required...
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