Computerized Library System

Chapter 1

THE PROBLEM AND ITS BACKGROUND

Introduction

Now, in our society all over the world technology is the most important advancement, a necessity in bringing about progress as we move along in this computerized world. These changes in effect make man’s life easier and more convenient. The relationship between the library and computer is constantly changing that the use of computer contributes to the way man learns and communicates. It easy in this world to strive for changes and since library is no different from any firm and institution, considering the use of computer to perform a given task will be efficient. Librarians have the responsibility not only to know about the ways in which libraries will be managed using techniques of computerized, but also to be aware of the changes that computerized can bring to the library services in the near future.(Grace, 2011)

Traditionally, library systems are implemented manually. Forms are given to Librarian and they fill them of using pens. Afterwards, the school administrators process them manually and complied on large bulky file cabinet. Indeed, the manual Library system is very costly, time consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just to verify your query data. The fast phased of technology attributed a lot to the improvement of the library system. Technology enabled software developers to computerize the library system. The automated library system helped the academe greatly. Library, transactions and queries can be created in a single click.

Background of the Study

A college strengthens its educational level through the advancement of its library. The Montessori Professional College Computerized Library System aimed to enhance the

procedures of the library, from manually operated to a computerized system. This proposal’s purpose was to ease the transactions in the library, i.e., lending of books,

storing of books, search engine for books, manage members of the library and secure the library system.

The librarian and the library users still use the manual way of transacting of borrowing and returning of books. The librarian use log books in listing the books. They use library cards and card catalogues in searching for reading and reference materials.

Objectives of the Study

General Objective

The objective of the study was to develop a computerized library system that will store the student’s records such as student’s basic information, books record, list of borrowers, returned books, borrowed books, and prescriptions of the librarian.

Specific Objectives

To be specific, it attempted to satisfy the following objectives: 1. To design a system that will lessen the time and effort of the student in their transaction.

2. To quickly search the book needed by the student of the library.

3. To print out reports immediately.

4. To implement the system efficiency to the student.

Significance of the Study

The significance of this study was to help and give a benefit to the concerned group below. This study will be beneficial to the following:

MPC Students. Through a computerized library system, they can easily find the books that they are looking for without going through the traditional way of searching a library material. Convenience is more visible for it is not time-consuming, resulting to a number of accomplished works.

Librarian. The computerized library system would improve the monitoring capacities of those who maintain the library. It would be easier to determine whether a particular book is on-shelf or not. In addition, they can easily identify when will the borrowed material be returned and if a borrower has failed to return the book on its due date. Furthermore, the librarian would be much guided when it comes to recognizing new inventory books, letting them arrange it promptly and accordingly.

Definition of Terms Computerized. To equips with or automates by computers.

Computerized Library system. A computerized library system for a university keeps track of all books and periodicals in the library and their check-out status. Checkout and return are automated through a bar code reader (an external device). The library system also interfaces with an external relational database which stores information about the library users (students, faculty, and staff), including whether they have any library items checked out. Library users can access the catalog and recall books and periodicals. Library employees have the same access as well as additional capabilities (e.g., listing the status of an item).

Data. Factual information or information for computer processing, distinct pieces of information usually formatted in a special way. All software is divided into two general categories: data and programs. Programs are collections of instructions for manipulating

data. Data can exist in a variety of forms -- as numbers or text on pieces of paper, as bits and by test stored in electronic memory, or as facts stored in a person's mind.

Database. A set of data that has a regular structure and that is organized in such a way that a computer can easily find the desired information.

LAN (Local Area Network). This serves a local area (typically the area of a floor of a building, but in some cases spanning a distance of several kilometers).

Records. Data, details, documents, file, information, or reports. In the structure of a database, the part consisting of several uniquely named components called data fields. Several data records make up a data file, and several data files make up a database.

Share. Distributing or giving files, or a resource such as a file, folder or printer, that has been made sharable with other users on the network.

Scope and Limitations of the Study

The study was about the Computerized Library System for the Montessori Professional College. The implementation of the system will reduce the time and effort of the users in terms of adding, editing, searching, deleting and printing of records. The system can also help in reducing the expenses of the library such as papers, folders, pens and other materials needed in their current system. The system is LAN-based that enables the librarian to share the records of the student such as the borrowing books, returning books, search books, and prescriptions of the librarian. The student’s personal information/data may be stored upon the request of authorized librarian. The assigned librarians are the only one who can share any of the records/data of the students. The system is not capable of sharing its data from other databases. The system will be developed using the Microsoft Visual Basic 6.0.

Conceptual Model of the Study

A Computerized Library System identifies the modern process of technology, on how it works quickly for the students/librarian.

Based on the objectives of the study and aforementioned theories and concepts derived from the review of related literature and studies, the following conceptual model of study was developed.

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The conceptual model of study is best illustrated on the paradigm of the input box; it deals on knowledge requirements, Users Needs, Existing Applications, Development Tools and Techniques, Technical Literature, Results of users survey, expert advice, software, requirements, hardware requirements. It deals on the perceptions towards the existing manual system and the proposed Computerized Library System as to accuracy, user friendliness, security and speed of data and information.

On the process box, it deals on the process of gathering data using questionnaires and unstructured interviews, the different statistical tools as mean, frequency, percentage, analysis of variance in order to test the significant difference on the formulated hypothesis.

On the output frame, it deals on the final objective of the study which is the development of the proposed Library System for the Montessori Professional College in Lagro, Quezon City.

Computerized
Library System

Submitted to:
Mrs. Jayne C. Isip

Submitted by:
Tammy Salvador
Andrea Rose Oftana
Irene Mapile