Project Evaluation and Control
Fred Kelly, Matthew Smith, Apolinar Rios
Project Planning and Implementation CMGT/410
March 30, 2015
An organization is best able to complete any task or project by the implementation of a project scope. A project scope is used to define the resources and steps or goals that need to be taken in order to complete the project as expected. If an organization is to install new hardware and ensure that it is fully functional and operational, they will need to develop and review a project scope with each team that will be involved. In order to acquire new hardware, an organization will need to delegate some funding based on the amount of hardware and what particular hardware is needed. A project manager will need to request funding or search through the annual budget limits for the organization and the department requiring the new hardware installed to determine what they are able to apply. Each team that will be involved in the hardware installation will determine on what hardware is being installed. For instance the HR department requires new desktop computers and phones. First of all the local desktop support team will be the major supporting asset to the installation of the hardware. This team will be establishing all of the desktops software programs and making the new desktops accessible for the users. Next there will need to be some assistance with the network operations and/or communications team. This team’s goal will be to adjust any firewall settings and security protocols on the network to remove the old IP/MAC addresses and configure the network with the new ones. This way the old systems cannot be used as a way to bypass security settings. Once all installation of the hardware is successful and all appropriate connections are established, testing and monitoring can be done to ensure the newly installed hardware is functioning correctly.
Budgetary limitations are always top priority and the biggest aspect that needs to be considered when procuring hardware and installing new equipment within an organization. Establishing an appropriate budget depends on the type of hardware, the department needing the new hardware, what capabilities the hardware must perform, and what resources will be needed whether adding new ones or upgrading previous resources to ensure accessibility and functionality of the newly installed hardware. A project manager will need to identify what funds are currently available within the organization’s annual budget and what the particular department needs as far as new hardware goes. When budget limitations are in review, each department involved with the new hardware installation will need to collaborate on the expenses that it will take to acquire the hardware, make the necessary network changes, adding new resources, purchasing the hardware, and installing the hardware. There are a lot of aspects that are to be reviewed and agreed upon in order to successfully define the budget that will be used for the hardware installation.
Every company has key stakeholders. A key stakeholder from business dictionary is “a person, group or organization that has interest or concern in an organization” (business dictionary, n.d.). To start the project, its stakeholders have to be recognized. A representative from the company (stakeholders) is suggested to be on hand, able to contact in a timely manner or to follow up each day with the project manager for updates and matters they may arise outside the scope of the project scope. For the communication plan hierarchy, team leaders will meet with the project manager on a daily basis to provide detail on current progress and projected times. On a weekly basis, the project manager will meet the stakeholders in order to provide details about current progress and address stakeholder questions and concerns. Prior to starting the project the, it will be the company’s responsibility to determine...
References: Business Dictionary (n.d.). Stakeholder. Retrieved March 30, 2014, from http://www.businessdictionary.com/definition/stakeholder.html#ixzz2yLtJ23N5
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