Week 5 Course Project Communication Plan

Topics: Project management, Project team, Management Pages: 3 (470 words) Published: April 25, 2015
Huntsville Project / Seitz Company

Communication Plan

By Xxxxxx (Project Manager)

VERBAL COMMUNICATION
WHAT
WHEN
WHERE
OWNER
ATTENDEES
Project Kickoff Meeting
Start of Project

Onsite in Huntsville, AL, Room 7
Project Manager
Project team members
Project Sponsor
Senior Executives
Board of Directors

Project Retrospective

End of the project

Onsite in Huntsville, AL, Room 7

Project Manager

Project team members
Project Auditor
Weekly Status Meeting
Every week
Monday
9am – 11am
Teleconference
Project Manager
Project Team
Ad Hoc Meetings
As Needed
To be communicated
Project Manager
To be communicated as needed

WRITTEN COMMUNICATION
WHAT
DUE WHEN
METHOD OF DELIVERY
SENDER
RECEIVER
Meeting Agenda
1 day before a meeting
EMAIL
Project Manager
Project Team
Meeting Minutes
2 days after the meeting
EMAIL
Note Taker
Project Team
Action Item Log
4 days after the PMO Status meeting
EMAIL
Note Taker
Project Team
Meeting Agenda
2 days before a meeting
EMAIL
Meeting Facilitator
All meeting participants
Status Reports to Project Manager
Weekly
Tuesday
By noon
Paper Copy and EMAIL
Project Team
Project Manager
Project Schedule Updates
Every 2 weeks
Tuesday
By COB
Update Project Schedule then EMAIL
Project Manager
All participants

Communication Plan and its importance in the project
The communication plan is a very key component of successful project execution which would help the project team to effectively work together, be updated and resolve issues in a value creating manner, and would be an essential component of successfully completing the project. The above communication plan shows the different types of communications, the form of communication, people who are involved, the frequency of communication and the person who is responsible for ensuring completion of deliverable. It essentially has all the things that are necessary for keeping all relevant stakeholders...
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