Use Office Equipment

Topics: Paper, Printing / Pages: 4 (1252 words) / Published: Nov 26th, 2014
Use Office Equipment
Know about different types of office equipment and their uses.
1.1 Identify different types of equipment and their uses.
Printer- To print documents off the computer.
Scanner- To scan documents on to the computer to put on to the system in an electric form rather than a paper form.
Computer- To access the systems.
Franking machine- To stamp the mail to be able to send the post.
1.2 Describe the different features of different types of office equipment.
Printer-
Produce high volumes of print outs very quickly.
Produce printouts in a choice of either black, white or colour.
Double sided or single sided.
Scanner-
Give you the choice to scan coloured, black and white, single sided and double sided.
Your able to change the brightness, threshold and contrast.
You can also edit the quality of the document you are scanning.
Computer-
Gives you a home screen that gives you short cuts and easier access to systems and files on the computer.
Franking machine-
Gives you the option to select the type of letter and the class you want to send it.
1.3 Explain why different types of equipment are chosen for task.
Different types of equipment are chosen for different tasks because each piece of equipment is specific to each task that is being done. For example the scanner if specific to filing documents on to the system where as the printer to be specific to printing any documents that are needed in paper form.

Understanding the purpose of following instructions and health and safety procedures.
2.1 Explain the purpose of following manufacturer’s instructions when using equipment.
To ensure your using the equipment properly and prevent the equipment from breaking sooner than expected.
They are also important because they tell the user what to do to be able to operate the equipment correctly.
Also they tell the user what to do and the precise steps to take if the equipment breaks down.
2.2 explain the purpose of following organisational instructions when

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