Unit 221 NVQ Business and Administration - Knowledge Questions

Satisfactory Essays
Topics: Recycling
1.1 - Identify different types of equipment and their uses The different types of equipment in the office are computer, fax machine, franking machine, photocopier, printer and scanner. The computer is used for the internet to find out needed information or emails. Work is also completed using Microsoft programs. The fax machine is used to send copies of documents or important information to other businesses. The franking machine prints postage stamps onto envelopes or stickers that are put onto parcels. The photocopier is used to copy documents and reprint them. The printer is used to print out copies of document s from the computer. The scanner is used to scan paper documents and put them onto the computer so there are virtual copies.

1.2 - Describe the different features of different types of office equipment The different features on a computer means that I can use the internet to research information about the task I need to compete. I can also use emails on the internet using the computer, this helps me keep connected to different people and important information can be sent securely using this. I can use Microsoft programmes that include Microsoft word, I use this to write letters or write important information. The different features on the photocopier enable me to change a colour document to black and white and print it. I can also resize the original document to a smaller or larger size.

1.3 explain why different types of equipment are chosen for tasks I would choose different equipment for certain tasks. For example if I needed a copy of a document from the computer that needed to be paper copy I would use the printer to print off the document then I would photocopy the document and print it out as many times I needed.

2)
2.1 Explain the purpose of following manufacturer’s instructions

The purpose of following the manufacturer’s instructions is for safety reasons. A member of staff could be

You May Also Find These Documents Helpful

  • Satisfactory Essays

    Unit 221. 7.1 Locate and select equipment needed for a task. When selecting a piece of equipment, I would consider what different methods could be used. For example, if a colleague requested a copy of a letter I could use the photocopier, or I could scan it into my computer and email them a copy of the document. 7.2 Use equipment following manufacturer’s and organisational guidelines. Equipment within the office needs to be used following any guidelines from the manufacturer/organisation to eliminate…

    • 484 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Use Office Equipment Outcome 1: Know about different types of office equipment and its uses. 1.1: Identify different types of equipment and their uses. Telephone – Used to make and receive inbound/outbound calls. Franking Machine – Used to price outgoing mail Printer – Used to print documents Scanner – Used to scan documents to a user Computer – Mainly used for Microsoft applications, email and the internet Shredder – Used to shred private and confidential documents that may not be used by…

    • 1681 Words
    • 7 Pages
    Satisfactory Essays
  • Good Essays

    people in a way that respects their abilities, background, values, customs and beliefs is to be understanding, sympathetic and how you want to be treated. 4. Describe ways in which you can learn from others at work. If you are new, ask a lot of questions. Why are you doing that? What is the reason for that? Watch and learn. Then ask and repeat what you’ve been shown. You can also shadow colleagues and do what has been shown. Also be respectful of everyone’s contribution to the workplace. 5. Describe…

    • 1390 Words
    • 6 Pages
    Good Essays
  • Good Essays

    Unit 219 1.1 The purpose of filing information is to be able to find it at a later date when it is needed. A good filing and retrieval system makes this easier. Business will often need access to information, which needs to be complete, accurate and up to date, in order to make proper decisions. Businesses that don’t take filing seriously will be unable to paper or electronic documents. 1.2 There are two types of information systems used in organisations: paper-based systems and electronic…

    • 501 Words
    • 3 Pages
    Good Essays
  • Satisfactory Essays

    1.1-1.10 Business Admin NVQ Level 2 Questions 1.1 One of the key codes of practice, guidelines and procedures that are relevant to ones work is proper communication. Others are accepting responsibility for one's own work and its delivery. Basically one should develop his/her own performance and act in a way that encourages effective working. 1.2 If you are an employee you are accountable to your employer. They have a right to see that your work is up to standard. You may also have a plan to…

    • 510 Words
    • 2 Pages
    Satisfactory Essays
  • Better Essays

    spreadsheet and filed with the log number this is so the information can easily be found if required. The information is stored in locked filing cabinets as the information can hold company details and account numbers this is only accessible by the Administration staff and each file is signed out on a register. 1.2 – Describe the different information systems and their main features The different information systems are filing cabinets where hard copies are stores or electronically which can be saved…

    • 1681 Words
    • 7 Pages
    Better Essays
  • Better Essays

    To charge radios Computer - To produce work Laminator 1.2 Describe the different features of different types of office equipment Roller chair - To make it easier to roll round, move round a desk. It also can be adjusted for my comfort.Unit 221 Use office equipment 1: Know about different types of office equipment and its uses 1.1 Identify different types of equipment and their uses There are many different types of office equipment. The main ones found in most offices are:…

    • 1835 Words
    • 7 Pages
    Better Essays
  • Powerful Essays

    1. Outline guidelines, procedures and codes of practice relevant to personal work. Guidelines, procedures and codes of practice relevant to personal work can include health and safety, data protection and if they are dealing with money financial regulations. Health and safety is so that the area you are working is free of any obstacles that may cause accidents. The data protection is so that any information you are dealing with or information that you are using does not come out of the organisation…

    • 1226 Words
    • 5 Pages
    Powerful Essays
  • Good Essays

    we need to have information to begin with, the person’s name of whom you are trying to contact, pen and paper, questions and the information needed if they ask you a question in return. 2) Explain the reason for knowing the audience to whom the communication is being presented. We need to know who the audience is so that we can change how we speak to suite them: if it is a business associate we would change are manner to being professional; a friend we would be chatty and informal; if it was…

    • 1326 Words
    • 6 Pages
    Good Essays
  • Good Essays

    Unit two: Principles of providing administrative services Assessment You should use this file to complete your Assessment. The first thing you need to do is save a copy of this document, either onto your computer or a disk Then work through your Assessment, remembering to save your work regularly When you’ve finished, print out a copy to keep for reference Then, go to www.vision2learn.com and send your completed Assessment to your tutor via your My Study area – make sure it is clearly marked with…

    • 3176 Words
    • 13 Pages
    Good Essays