Thesis 1

Topics: RFID, Bluetooth, Radio-frequency identification Pages: 24 (6349 words) Published: October 16, 2014
Developing an automatic attendance
register system for CPUT
Ivanilson Ganga Francisco
Cape Peninsula University of Technology
ivanilson07@hotmail.com
Boniface Kabaso
Cape Peninsula University of Technology
kabasob@cput.ac.za
Fernando Neto
Cape Peninsula University of Technology
feroxneto@gmail.com

Abstract
Attendance register is a fundamental and compulsory tool in the academic environment. Despite the use of different mechanisms in the IT Department in CPUT to track students’ attendance, problems remain because there is not a standard format for the attendance register, what makes the manual analysis of it inconvenient, time consuming and inaccurate. A standardised and consistent attendance register system does not exist in CPUT. The paper presents a network based automatic attendance register system with use of RFID technology as the solution to ensure the well being of the institution and academic progression of students. An electronic solution is a more effective mechanism to for collection, processing, storage and production of attendance reports and long-term analysis.

Keywords: academic attendance, RFID, attendance registers system.

List of Acronyms
RFID

Radio frequency identification

QR Codes

Quick response codes

CPUT

Cape Peninsula University Technology

IT

Information technology

Developing an automatic attendance register system for CPUT

Page 2 of 24

1. INTRODUCTION
Academic attendance register is a very important and compulsory tool in the process of learning; it helps lecturers track students individually and measure their interest. Academic attendance is indeed one of the key factors that determine students’ performance (Durden & Ellis, 1995). Even though there is no causal relationship between students’ high attendance and good academic performance; but there is a positive correlation between them; in general students with good or excellent academic performance have high attendance rate.

In a interview (Appendix A) Masalov – CPUT IT lecturer – (2012) agrees that there is some link between students’ attendance and good academic performance, but not obvious, and an electronic solution would be very useful for lecturer in the process of gathering, processing and storing attendance information. Attendance is an indicator of the student's attitude (discipline, responsibility, motivation, and self-organization. If all above mentioned are in place, then it results in good academic performance (ibid.). Automated attendance systems can use a variety of technology such as: electronic tags, barcode badges, and magnetic stripe cards. Electronic attendance systems enable more effective and efficient monitoring of attendance as well as allowing the identification of longer-term trends in absence (Cymry Ifanc Young Wales, 2011). Quality attendance data can help strategic planning and can enable CPUT IT department to manage attendance issues more effectively.

2. RESEARCH PROBLEM
2.1

BACKGROUND TO THE RESEARCH PROBLEM

Tracking and stimulation of academic attendance are key factors to promote students’ performance (Durden & Ellis, 1995). Academic attendance is such a vital instrument in the academic environment that it is logically explicable why researchers put so much emphasis on it and on the full use of its advantages. In order to make full use of the advantages that attendance register provides is crucial to create an effective mechanism to produce quality attendance data.

Without a vigorous mechanism enforcement, it is hard to ensure that individuals take full benefit of all the offered educational opportunities by the institution; poor attendance or absenteeism reduce the student interaction with the academic environment and his exposure to the knowledge leading to the disruption of the learning process (Hornback et al., 2006). When students do not attend school on a regular basis, they are less likely to reach their full potential and frequently end up...


References: ........................................................................................................................ 19
Developing an automatic attendance register system for CPUT
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Appendix A ................................................................................................................................ 21
Appendix B ................................................................................................................................ 22
Developing an automatic attendance register system for CPUT
Page 24 of 24
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