single sourcing
Guidelines
Single Source Procurement Using
Public Funds Already Approved By Parliament
Preamble
The Act requires institutions to secure approval from the Board before they adopt single source procurement.
The Minister of Finance and Economic Planning issued guidelines on 17th
September, 2004 to explain the process for application of Single Sourcing.
However, most applications for single source procurement submitted to the
Board fail to satisfy the basic requirements for approval. This sometimes results in delays during the approval process.
In order to ensure that single source requests satisfy the key provisions of the
Public Procurement Act, 2003 (Act 663), the Board is issuing a more detailed guidance to assist all institutions who may require single source procurement.
Institutions are required to satisfy three main conditions when applying for single sourcing: I.
II.
III.
Justification under Clause 40 of Act 663
Capability and Qualification of Proposed Firm
Conditions of Contract and Financial Proposal
I.
Justification under Clause 40 of Act 663
Under this condition institutions are required to demonstrate that their proposed application for single source can be justified under at least one of the provisions set below.
(a)
(b)
(c)
Where goods, works or services are only available from a particular supplier or contractor, or if a particular supplier or contractor has exclusive rights in respect of the goods, works or services, and no reasonable alternative or substitute exists;
Where there is an urgent need for the goods, works or services and engaging in tender proceedings or any other method of procurement is impractical due to unforeseeable circumstances giving rise to the urgency which is not the result of dilatory conduct on the part of the procurement entity;
Where owing to a catastrophic event, there is an urgent need for the goods, works or technical services, making it impractical to use other methods
Single Source Procurement Using
Public Funds Already Approved By Parliament
Preamble
The Act requires institutions to secure approval from the Board before they adopt single source procurement.
The Minister of Finance and Economic Planning issued guidelines on 17th
September, 2004 to explain the process for application of Single Sourcing.
However, most applications for single source procurement submitted to the
Board fail to satisfy the basic requirements for approval. This sometimes results in delays during the approval process.
In order to ensure that single source requests satisfy the key provisions of the
Public Procurement Act, 2003 (Act 663), the Board is issuing a more detailed guidance to assist all institutions who may require single source procurement.
Institutions are required to satisfy three main conditions when applying for single sourcing: I.
II.
III.
Justification under Clause 40 of Act 663
Capability and Qualification of Proposed Firm
Conditions of Contract and Financial Proposal
I.
Justification under Clause 40 of Act 663
Under this condition institutions are required to demonstrate that their proposed application for single source can be justified under at least one of the provisions set below.
(a)
(b)
(c)
Where goods, works or services are only available from a particular supplier or contractor, or if a particular supplier or contractor has exclusive rights in respect of the goods, works or services, and no reasonable alternative or substitute exists;
Where there is an urgent need for the goods, works or services and engaging in tender proceedings or any other method of procurement is impractical due to unforeseeable circumstances giving rise to the urgency which is not the result of dilatory conduct on the part of the procurement entity;
Where owing to a catastrophic event, there is an urgent need for the goods, works or technical services, making it impractical to use other methods