Minutes of Meeting of Events Organizer Team
Date: 1 Nov 2012
Time: 12: 00 p.m.
Venue: Bilik Kuliah 2, PBPI
1. Phang Yuen Jun
2. Juani Eyat Juleng
3. Tiang Leh Mei
4. Tan Hooi Gia
5. Kanagah A/P Raman
6. Siti Fatimah Abduh Razak
7. Yap Paul Yin
8. Sam Chee Xin
In attendance: Madam Nadiah bt Zainal Abidin
1.0 Objective Determination
The team discussed about the objectives and event to be held. As a result, the team decided to organize a new year party for 2013.
2.1 Event Description
Title: 2013 New Year Celebration Party
* To celebrate and welcome the new year with UTeM big family and the community * To promote the interaction between UTeM citizens and non- UTeM citizens * To promote and introduce UTeM to the community
Venue: Main Hall, Main Campus, UTeM
Attendee: Anyone (Al l UteM Citizens and outsiders)
2.0 Roles Distribution in the Team
The roles of the team were determined according to individual’s willingness and team’s agreement. The roles distribution is as below:
Chairman: Siti Fatimah Abduh Razak
Secretary: Tiang Leh Mei
Treasurer: Tan Hooi Gia
Food and beverage: Juani Eyat Juleng (decide the menu)
Set Designer: Phang Yuen Jun
Event Planner: Kanagah A/P Raman
Publicity: Sam Chee Xin
Sponsorship: Yap Paul Yin
3.0 Other items to be discussed and decided
The chairman asked the team members to do research on their individual role’s corresponding tasks. For the coming meeting, each of the members is able to propose his or her plan for the food menu, set design, events and publicity. They need to plan for the budget for each related field too.
4.0 Date of next meeting
The next meeting will be scheduled on 8th Nov 2012, 11am at Bilik Kuliah 2, PBPI.
5.0 Closing address
The chairman summarized the decision made in the meeting and thanked the advisor and the team members for having commited themselves to the project. The meeting was...
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