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Topics: Project management, Microsoft Excel, Time Pages: 126 (26847 words) Published: January 9, 2014
TABLE OF CONTENTS
BUSINESS CASE
Company Overview4
Background4
Mission4
Vision5
Services and Customers5
Current Situation6
Alumni Contacting Process9
Shadowing Activity of the Alumni Contacting Process12 Personnel and Backroom Jobs13
Ateneo Alumni Scholars Records14
Integration with Mailing Applications and Website16 Donation Collection Process17
Backup and Recovery19
The Problem & Key Issues19
Possible Projects21
Overview of each Project21
Project Selection | Weighted Factor Scoring24
Project Selection | Q-Sorting26
Project Selection | NPV, ROI & Payback27

PROJECT SCOPE
Project Title29
Project Team29
Project Summary29
Rationale32
Stakeholders36
Measures of Success38
Milestones & Deliverables40
Technical Requirements42
Limits & Exclusions43
Client Review46

PROJECT CHARTER
Project Charter47
Project Approval50
PROJECT PLAN
Project Organization & Team Organization51
Skills Inventory Worksheet51
Organizational Structure & Analysis52
Responsibility Assignment Matrix54
Work Breakdown Structure56
Phases of the Project56
Work Breakdown Structure58
Gantt Chart63
Project Estimation65
Real Estimate65
Academic Estimate67
Risk Management65
Change Request Management65
Communications Management65
Quality Assurance Plan65
Project Monitoring and Tracking65
Project Closure65
Lessons Learned65
APPENDIX
Client Contact Information68
Glossary of Terms69
Resumes75
Work Breakdown Structure Dictionary81
Risk Document Management Documents65
Templates65
Team Contract103
Status Reports65
Minutes of the Meetings65
Outputs and Finished Deliverables65

LIST OF FIGURES
1 Organizational Chart of AASA5
2 Total Time Spent for Calling each Alumni (Telethon: Fulfilling of Pledges)6 3 Telethon Pledge Fulfillment Calling Day1 Results7
4 Telethon Pledge Fulfillment Calling Day2 Results7
5 Telethon Pledge Fulfillment Time Distribution Day18
6 Telethon Pledge Fulfillment Time Distribution Day28
7 Alumni Contacting Process 11
8 Active Donors Excel Sheet 15
9 Prospective Donors Excel Sheet 16
10 Donation Collection Process 18
11 Yearly Comparison of AASA Donors from Total Ateneo Alumni Scholars 35 12 Project Milestones and Deliverables41

LIST OF TABLES
1 Scalling Data of 2013: Gathering of Pledges Day112
2 Scalling Data of 2013: Gathering of Pledges Day213
3 Pros and Cons for P122
4 Pros and Cons for P222
5 Pros and Cons for P323
6 Pros and Cons for P423
7 Weighted Factor Scoring Results of the 4 Possible Projects for AASA25 8 Q-Sort Results of the 4 Possible Projects for AASA26
9 NPV, ROI & Payback computation of P127
10 NPV, ROI & Payback computation of P227
11 NPV, ROI & Payback computation of P328
12 NPV, ROI & Payback computation of P428
13 CiviCRM Core and Component Features30
14 Summary of Problem, Solution and Benefits34
15 Measures of Success40

BUSINESS CASE
Company Overview

ATENEO ALUMNI SCHOLARS ASSOCIATION (AASA)
BACKGROUND
The Ateneo Alumni Scholars Association (AASA), formerly known as the Scholars for Scholars Scholarship Fund (SSSF) falls under the umbrella of the Ateneo Scholarship Foundation.  It was established in August 1987 through the initiative of Fr. William H. Kreutz, S.J., previously the Director of the Office of Admission and Aid in the Ateneo de Manila University.1The origin of its name was due to the idea to call on the generosity of alumni scholars who at that time were already well-placed in various private and government institutions. This initiative produced a scholarship fund for future scholars from alumni scholars.2In order to better represent the men and women behind the group, its name was changed to AASA in 2002. An alumnus/alumna scholar of the Ateneo de Manila University...
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