RFP development example

Topics: Project management, Contract, 1977 Pages: 10 (2207 words) Published: April 15, 2014
Request for proposal # 111
Chinese Product Limited

RFP# 111
Development of Comprehensive Travel Plan
Release Date: May 1, 2014
Request for Proposal for:

Chinese Product Limited
Proposals Due: May 31, 2014 by 4:00 P.M.

Proposal(s) are to be sealed and clearly marked on the package cover with RFP # and Project Title.

Submit three (3) original and ten (10) copies of the proposal to: Chinese Product Limited
Office of Management
935 Ramsey Lake Rd
Sudbury, Ontario P3E 2C6

Refer Questions to:
Project Manager(s):
Erin Vagnini
Yongyue Hu
Chaojian Sun
Cheng YU

1

Request for proposal # 111
Chinese Product Limited

Request for Proposal
Table of Contents

PART I GENERAL INFORMATION
1. General Information
2. Project Objectives
3. Timeline for Selection

3
3
3

PART II PROPOSAL REQUIREMENTS
1.
2.
3.
4.
5.
6.
7.

Statement of Work
Travel Requirements (Parameters)
Insurance Requirements (Risk Mitigation)
Deliverables
Proposal Submission
Proposal Content
Contract Type and Payment Terms

4
4
5
6
6
7
8

PART III PROPOSAL EVALUATION
1. Proposal Evaluation
2. Legal Considerations

9
10

2

Request for proposal # 111
Chinese Product Limited
PART I GENERAL INFORMATION
General Information
CPL Corporation is seeking proposals from contractors with relevant experience to develop a travel plan for ten Chinese business employees whom will be traveling to Canada to gain an increased cultural knowledge while familiarizing themselves with the current Canadian partners of CPL Corporation. The Purpose of this RFP is to develop a comprehensive travel plan for ten Chinese Product Limited (CPL) employees to enhance the selected employee’s knowledge of Canadian business practices and partners while simultaneously providing a culturally fulfilling experience.

CPL is a raw materials exporting company with a global reach, having offices situated in Canada, United States, and Russia. CPL exports raw construction materials to a multitude of manufactures in the construction industry, and the company executes distribution of an estimated 10,000.00 units on a weekly basis. The ten selected CPL employees are specialized managers in Canadian exports and therefore require an advanced knowledge of Canadian business operations and cultural accustoms.

The Request for Proposal does not serve any additional purposes other than obtaining a contractor to develop and implement a full travel plan, inclusive of risk management, for the ten CPL Canadian export managers.

Funding will be appropriated by CPL in the annual budget for payment of the travel services to be performed.
Project Objectives
The Objectives of this project are the adoption of:
1. Providing ten CPL Canadian export managers with an increased knowledge of the Canadian construction industry, while simultaneously familiarizing them with Canadian business and cultural practices. 2. To develop a formal and stronger working relationship with CPL Canadian partners and export managers.

Timeline for Selection
The following dates are the intended timeline:
Proposals Due:
Proposals Review/Evaluation Period:

May 31, 2014
June 1, 2014
3

Request for proposal # 111
Chinese Product Limited
Finalists Notified/Request for Interview:
Contract Budgetary Negotiation:
Finalist Contractor Notified:
Contract Finalized and Approved (CPL)
Service Intended to Begin

June 15, 2014
June 20, 2014
June 30, 2014
July 1, 2014
July 1, 2014

PART II PROPOSAL REQUIREMENTS
Statement of Work
The contractor will perform the following tasks:
1. Preform a needs analysis and identify the appropriate travel needs for the ten CPL Corporation employees in order to create a rewarding and culturally fulfilling traveling experience, while allowing them to become familiar with CPL Corporation partners and increasing Canadian business practice knowledge. The contractor is to have the needs assessment approved by CPL prior to developing the...
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