RFP

Topics: Proposal, Vending machine, Proposals Pages: 36 (6497 words) Published: March 19, 2015


CONESTOGA COLLEGE

REQUEST FOR PROPOSALS
FOR
VENDING MACHINE SERVICES
MULTIPLE LOCATIONS

RFP NO. : 34-CC-2015

March 2015

These guidelines are intended to provide general information only and are subject to revision. The rights and obligations of any party contracting with Conestoga College will be determined in accordance with the terms of the applicable agreement and applicable law. NOTICE TO RFP PROPOSERS

THIS BASE DOCUMENT INCLUDES THE REQUIREMENTS KNOWN TO CONESTOGA COLLEGE AS OF THE DATE OF ISSUANCE OF THE RFP.

THIS DOCUMENT DOES NOT STAND ALONE AND MUST BE READ AND REVIEWED IN CONNECTION WITH ALL OTHER PARTS OF THIS RFP, INCLUDING ANY APPENDICES, EXHIBITS, AND ATTACHMENTS ATTACHED HERETO OR THERETO.

TABLE OF CONTENTS

SECTION 15
INTRODUCTION5
Description of the College5
Background and Special Circumstances5
Objective of this Request for Proposal5
SECTION 26
NOTICE TO PROPOSER6
Time of Completion6
Format of Proposal6
Submittal Instructions7
Interpretation8
Addenda8
Customer References8
Product Pricing8
Refund8
Assurance of Freshness8
Policy on Stocking and Restocking Vending Machines9
Sales Report9
SECTION 39
SCOPE OF WORK9
Locations & Number of Machines9
Site Visit9
Installation and Servicing10
SECTION 412
REQUIREMENTS AND QUALIFICATIONS12
Facility Requirements12
Product List13
Qualifications13
SECTION 514
EVALUATION AND SELECTION PROCESSE14
Criteria for Selection14
Award Agreement15
SECTION 615
INVOCING AND BILLING15
Payment Terms15
Commission15
Taxes16
Audits16

ATTACHMENTS:
APPENDIX ONE: GENERAL TERMS AND CONDITIONS
APPENDIX TWO: HEALTHY SNACK AND BEVERAGE STANDARDS
EXHIBIT A: CURRENT VENDING MACHINES LOCATIONS
EXHIBIT B: STATEMENT OF EXPERIENCE
EXHIBIT C: REFERENCE FORM
EXHIBIT D: PRODUCTS LIST
EXHIBIT E: EQUIPMENT LIST
EXHIBIT F: MINIMUM ANNUAL GUARANTEED COMMISSION AMOUT
EXHIBIT G: ANTI‐COLLUSION STATEMENT

SECTION 1
INTRODUCTION
Description of the College
Established in 1967, Conestoga is Ontario’s fastest growing College and a leader in polytechnic education. The College delivers a full range of career-focused education, training and applied research programs to prepare students for success in the new knowledge economy and promote economic prosperity throughout our region and across Ontario. Campuses and training centres in Kitchener, Waterloo, Cambridge, Guelph, Stratford, Ingersoll and Brantford provide a growing number of students with local access to full and part-time programming. Fall 2013 full-time enrolment of almost 11,000 represents a 90 per cent increase since 2005. Continuing education programs attract more than 30,000 enrolments each year. As the region’s only provider of polytechnic education, Conestoga plays an integral role in the success of our community: 65 per cent of our graduates remain in the area after completing their education, contributing more than $1 billion each year to the local economy. Almost 50 per cent of the local adult population has accessed our services. The College’s fiscal year begins September 1st through August 31st. The College’s Academic terms are: Fall (14 weeks), winter (14 weeks), spring (14weeks), summer (14 weeks). Background and Special Circumstances

Since 2002 Conestoga College has contracted with one Vendor for the installation and operation of vending machines at the College’s various campus. Currently the inventory of vending machines present at the College is as follows: 14 snack machines, and 22 beverage machines. The annual sales volume for the period September 2013 through August 2014 was $183,343. Objective of this Request for Proposal

The Conestoga College (hereafter referred to as “College”) is seeking to retain a qualified firm with a proven experience in the management and operation of vending services (hereafter referred to as “Project”). The purpose of the Project is to provide, manage and operate...
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