top-rated free essay

Review of Related Literature

By LesterR1 Oct 13, 2014 614 Words
http://smallbusiness.chron.com/advantages-disadvantages-traditional-file-organization-41400.html Advantages & Disadvantages of Traditional File Organization
Traditional file organization describes storing data in paper files, within folders and filing cabinets. Electronic file organization is a common alternative to paper filing; each system has its benefits and drawbacks. Data Security

Traditional file organization has security advantages over electronic filing, but it also has its disadvantages. Electronic files are usually accessible on a network, which means it's possible for an unauthorized person to gain access to electronic data over the Internet through hacking methods. Electronic data can also be damaged by software security problems like computer viruses. On the other hand, paper files can be lost in fires and floods, but electronic data is easy to backup in multiple locations, reducing the potential for permanent data loss. Complexity

Traditional filing systems are less complex than electronic systems, which can make it easier for untrained people to access and manipulate data. Anyone can look through alphabetized filing cabinets to find a file. Locating and manipulating an electronic database information may require technical training, and user error can result in unintended Access Time

One of the primary disadvantages of traditional file systems is the time it takes to access data. It can take minutes if not hours to locate a few files in a large paper filing system. Electronic databases allow for almost instantaneous access to information. Faster data access time can increase the productivity of managers, analysts, accountants and other workers who use data on a regular basis. Editing and Communication

Traditional file systems are cumbersome in that they do not allow users to easily edit files or send information to others. Paper files often cannot be edited directly, forcing users to make new copies to update old files. To distribute data on paper files, users must mail, fax or scan the data. Databases allow users to edit information fields directly, and because information is stored digitally, it is already in a form that can be easily transmitted. Order of Data

Data can get out of order in traditional filing systems. If someone accidentally puts a file in the wrong place, or takes a file out of a cabinet and forgets to put it back, it can lead to lost data or the creation of additional copies of files. Electronic filing systems allow users to quickly check whether information already exists somewhere in the system, which helps avoid problems like redundant files and data loss.

https://ph.answers.yahoo.com/question/index?qid=20100601062721AA8vGaS Advantages:
Ease of access.
Speed of access.
Increased search facilities.
Capability to store huge amounts of information in a small space. Portability - a pen drive or disc enables you to transport enormous amounts of data easily and discreetly. Access to data can be monitored and/or restricted.

Disadvantages:
Ease of access.
Speed of access.
Increased search facilities.
Electrical/Electronic failure can cause temporary suspension of business or permanent loss of data. Portability - copied information can be easily hidden on a disc or pen drive. Data is not always secured by correct monitoring of access. Information can be permanently deleted in error.

Hacking can release information that is data protected.
Cost of installing system.

http://recordsreduction.com/benefits-of-electronic-filing-solutions-advantages-of-electic-filing-systems/ Some Benefits of Electronic Filing Systems are:
Saves time spent looking for files (they will be available on your desktop) Prevents lost or stolen files
Create peace of mind knowing that all files are backed up
Saves time spent re-filing
Allows multiple employees to retrieve the same document at the same time Electronically filed documents are accepted by all legal standards Saves time because files can be emailed or faxed directly

Cite This Document

Related Documents

  • Review of Related Literature

    ...Chapter 2 REVIEW OF RELATED LITERATURE Today, any medical uniform consisting of a short-sleeve shirt and pants is known as "scrubs". Scrubs worn in surgery are almost always colored solid light green, light blue or a light green-blue shade. Everyone may not wonder why the color of the scrub suit is color green or blue. Colors have symbolism ...

    Read More
  • Review of Related Literature

    ...Review of related literature Based on our research Game development is the process of creating video games and games can be developed as an artistic outlet and to produce a lot of money. Game developer is software developer, business or an individual who is in charge in creating video games. There are many types of video games examples areR...

    Read More
  • Review of the Related Literature

    ...Review of the related Literature Perfume There has always been a trade in scents and by the year 2008 perfume had become a $10 billion industry. Today women have fragrance wardrobes of at least six different perfumes, rather than a single signature perfume, keeping one special perfume for occasion moments. The first real era of perfume was i...

    Read More
  • Review of Related Literature

    ...Momordica charantia The phytochemical prospection of the fresh and dried leaves extracts, fruits, seeds, and bark of the plant contains resins, alkaloids, flavonoids, glycosides, steroids, terpenes, cardiac glycoside, saponins having various medicinal importance viz. anti-HIV, anti-plasmodial, shigellocidal, anti-diarrheal, anti-septic, anti-b...

    Read More
  • Review of Related Literature

    ...Hyderabad and Secunderabase. Its use among young people, ages 15-22, is restricted and lessens the restriction when they rich middle age that ranges from 23-39. But as they reach the old age or 40 and above, restriction is greater again (Rani, 2009). These restrictions may be based in the change in their physical physique, their preferences on h...

    Read More
  • Review of Related Literature

    ...PHILIPPINE GOVT TO USE CENTRAL PAYROLL SYSTEM By Adrienne Valdez | 2 October 2011 Department of Budget and Management (DBM) Secretary, Florencio Abad, recently announced a central payroll system, included in the national payment portal to be launched next year. Under the national payment portal, the DBM will eventually take over the distr...

    Read More
  • Review of Related Literature

    ...REVIEW OF RELATED LITERATURE In 1922 Walter Lippman , newspaper columnist, first posed the idea that the mass media shapes public perception with images.  Lippman's notion, based on the public's limited first-hand knowledge of the real world, created the foundation for what has come to be known as agenda-setting.  The agenda-setting theory ...

    Read More
  • review on related literature

    ...Computerized Physician Order Entry and Clinical Decision Support Systems on Medication Safety According to Jamanetwork, Iatrogenic injuries related to medications are common, costly, and clinically significant. Computerized physician order entry (CPOE) and clinical decision support systems (CDSSs) may reduce medication error rates. They i...

    Read More

Discover the Best Free Essays on StudyMode

Conquer writer's block once and for all.

High Quality Essays

Our library contains thousands of carefully selected free research papers and essays.

Popular Topics

No matter the topic you're researching, chances are we have it covered.