Preview

Records Management System

Powerful Essays
Open Document
Open Document
1254 Words
Grammar
Grammar
Plagiarism
Plagiarism
Writing
Writing
Score
Score
Records Management System
STI College Fairview

RECORDS MANAGEMENT SYSTEM FOR JAT GENERAL MERCHANDISE

A Project

Presented to

The Faculty of STI College Fairview

In Partial Fulfillment

Of the requirements for the Degree of

Diploma in Information Technology

By

Arancon, Januel
Cabuso, Rafael G.
Sianghio, Ana Erica C.

Project Adviser

September 2010

STI College Fairview

INSTRUCTOR’S RECOMMENDATION SHEET

This Proposed Computerized Record Management System entitled

Records Management System for JAT General Merchandise

Presented to
The Faculty of STI College Fairview

By

Arancon, Januel
Cabuso, Rafael G.
Sianghio, Ana Erica C.

And submitted in partial fulfillment of the requirements of the
Diploma in Information Technology degree has been examined and is hereby recommended for acceptance and approval

Mrs. Karen Joyce Ison
Instructor

September 2010

STI College Fairview

PANEL’S APPROVAL SHEET

This Proposed Computerized Records Management System entitled

Records Management System for JAT General Merchandise

developed by:

Arancon, Januel
Cabuso, Rafael G.
Sianghio, Ana Erica C.

after having been presented is hereby approved by the following members of the panel

Panelist Panelist

Instructor

September 2010

STI College Fairview

PROGRAM HEAD AND DEAN’S ACCEPTANCE SHEET

This Project entitled

Records Management System for JAT General Merchandise

After having been recommended and approved is hereby accepted by the Information Technology Department of STI College Fairview

Mrs. Shiela Marie Llesol Program Head

Mr. Fernando Dantes III Dean

September 2010

TABLE OF CONTENTS

Chapter 1. Introduction 1.1 Statement of the Problem 1.2 Current State of Technology 1.2.1 Description of the Current System 1.2.2 Hardware and Equipment Setup

You May Also Find These Documents Helpful

  • Powerful Essays

    As companies grow that they play a larger part in their market, they will have the need to grow their technology ability to stay competitive. This can be done by bringing in new devices that allow users to be more efficient in their positions or by providing new software that will allow the company to change their business practices to stay ahead of their competitors. Kudler Fine Foods have identified a need in their business process to bring in new technology to help strengthen customer awareness and sales. As per service request SR-KF-013, the Manager of Kudler Fine Foods has requested an information system for a frequent shopper program that will give them the ability to track customer’s purchases and give the customer loyalty points that they can use to redeem gifts, services, or other products. This will be a change to the company’s business practices and a benefit to the company as well. To complete this project there are many different steps that need to be accomplished to complete the new information system for Kudler.…

    • 4411 Words
    • 18 Pages
    Powerful Essays
  • Good Essays

    Cis 210

    • 312 Words
    • 2 Pages

    The system will be user-friendly and provide reliability and versatility in performance of application. It will make tracking inventory simple and flexible. It will allow tracking and scanning inventory away from the physical computer. The automated system will update the inventory records and perform transactions on an instant basis. The system…

    • 312 Words
    • 2 Pages
    Good Essays
  • Good Essays

    Bis/220 Week 2 Essay

    • 792 Words
    • 4 Pages

    Q & J Records is a small record company that buys and sells CD’s and DVD’s. Our goal is to be one of the world’s most lucrative independently owned records stores. The company will expand our services internationally where customers can buy the hardcopy of the CD or DVD and have them mailed to them or customers can download them online using or hard drives. Q & J Records, at present, is in need of several types of information technologies for the business to grow, and to run accurately and accordingly in today’s business world. These information systems will allow the business to conduct its daily activities successfully and professionally.…

    • 792 Words
    • 4 Pages
    Good Essays
  • Better Essays

    The De-Vinyl Record Store will offer solutions in finding the music that customers have enjoyed for years. The store will have worldwide providers that focus on hard to find musical hits. Information systems will provide a way to transfer the critical information to place orders with providers and in the right format to satisfy each customer. This system can be used to develop many diverse areas, plan, and manage the daily operations to nurture the future growth of the company. Information systems are both computer-based and noncomputer based, but different types are needed to be successful. For this type of…

    • 959 Words
    • 4 Pages
    Better Essays
  • Good Essays

    Records Control

    • 814 Words
    • 4 Pages

    Records management is defined as the systematic life-cycle management of records that includes identification, collection, classification, storage, retrieval, and, eventually, disposition (Records Managment: Buisness Definition, 2010). There are many elements which fall under the management of patient records including but not limiting to; patient data maintenance, identifying, classifying, and storing records, and identifying information requiring capture. Questions six thru twelve of the interview assignment from week four discuss similarities and differences between the circulation, tracking and security measures for records handling and storage within small, medium, and large facilities.…

    • 814 Words
    • 4 Pages
    Good Essays
  • Satisfactory Essays

    Record Organization

    • 255 Words
    • 2 Pages

    All sizes of facilities seem to have a few similarities and differences in how a facility handles loose reports. In reviewing our compiled data I noticed that most of the facilities prefer that their loose records are permanently anchored in the patient’s charts. Permanently anchoring files in patients charts can avoid files being misplaced or lost. The way files are organized depends on each facility policies. In the information the most popular form of organization seems to be chronological. While others file by personal information, doctors’ orders, medications, then legal information.…

    • 255 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    The intent of this proposal is to list two types of information systems that would work well for our record store JWrecords, and their benefits and drawbacks. We will review the break down of the systems control programs and the secondary category of systems support programs and their role in our company. The systems control will be the Microsoft program that controls and oversee the entire system it allows us to multi task, run various programs and applications at…

    • 641 Words
    • 3 Pages
    Satisfactory Essays
  • Better Essays

    The first information technology (IT) system beneficial for the small vintage record store is the Functional Area Information System (FAIS). The information extracted through this system is largely useful to the middle and lower-level management of the designated business area, such as finance, payroll, marketing, and human resources, etc., through assortment of reports. This allows management to forecast, manage, and run corresponding business operations (Thakur, n.d.).…

    • 1348 Words
    • 6 Pages
    Better Essays
  • Satisfactory Essays

    Business Proposal

    • 274 Words
    • 2 Pages

    As a growing retail store the need to incorporate an updated information system is imperative and essential to help the Sales and Inventory Department. This streamline transition will also benefit other areas of the company. Computer literacy has been a main concern in choosing the correct user-friendly software as well as meeting the requirements this company needs to advance. There are two information systems available for us to use Microsoft Excel and Microsoft Access. After carefully researching both programs we propose Microsoft Excel. The summary will elaborate why and how this program best fits the required criteria for this modification.…

    • 274 Words
    • 2 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Records Control

    • 554 Words
    • 3 Pages

    Every medical facility whether they are small, medium or large has some similarities and differences when it comes to how they control their patient’s medical records. The similarities between the small, medium and large medical facilities is that some facilities circulate there records and are stored in the front of the office. Majority agrees that the biggest problem in records management is the misplacement of files, follow up and treatment plans and billing issues are the worse. In terms of the measure they take to ensure the patients privacy as soon as the information is taken it is either file in their paper record or documented on the computer. In smaller facilities records are typically in three different areas to ensure that the information doesn’t get mixed up and when it comes to privacy measures it goes straight to the file area to be locked up until filed in the patient’s records. Charts are stored in a locked cabinet to prevent exposure of patient’s information to unauthorized personnel. They keep patients records on file from either 4 to 7 years and then its destroyed. In medium facilities paper records are stored in two different locations until stored in the proper places and are circulated from one area to another. Paper files are transferred immediately and electronic are documented during exam. Patients are required to sign a consent form before documents are released. When a record gets lost the original document is obtained from storage and files are kept for seven years then they are destroyed. Larger facilities store records in a storage room and the measures taken to ensure privacy is by all paper files to lock in a cabinet and computers are password protected so only authorized individuals are able to use them. The original file is kept in storage in case the medical record may get lost. Records are kept for 6 to 7 years at the medical facility…

    • 554 Words
    • 3 Pages
    Satisfactory Essays
  • Good Essays

    Records Organization

    • 298 Words
    • 2 Pages

    The similarities that I found for the organizations of patient files are that most of the paper files between the small and medium facilities are handled the same way. With the demographics and administrative filed on the left and medical on the right. Such as reports of labs, patient progress notes, prescription documentation, and any miscellaneous reports. Some of the small and medium facilities seem to use this filing method. This filing works well in a small to medium facility because there are not many files for the staff members to handle on a daily basis. I believe this system would not work with large facilities because the large facilities will need to use a filing system that is beneficial to the facility to keep track of patient’s files.…

    • 298 Words
    • 2 Pages
    Good Essays
  • Better Essays

    Information systems are the grounds for running a business in today’s world. Information systems will improve the process of the business. This helps in transferring information to be able to place orders with other providers for their customers. Finding the right information system is important in order to be able to successfully operate a business. These systems will help in developments in several areas, planning, and to manage on the everyday operation of the business. One must have an understanding about the different types of information systems. One not knowing about the information systems can make it harder on operating a business. Business owners need to know which information systems will be best for running their business. This proposal is to explain the different types of information systems that would benefit the record store. It will show the advantages and disadvantages of each information system. The systems to be considered are Office automation system, Transaction processing, Management information system, Executive dashboard and Electronic commerce system.…

    • 1420 Words
    • 6 Pages
    Better Essays
  • Satisfactory Essays

    The Primary user of the new computerized system is the biller and the warehouse supervisor. The Biller prefers more convenient design and arrangement of interface. The use of icons or images together with its description to represent a function is much appreciated. There must be a function where a biller can modify saved data for correction of typographical error. There should be sales back tracking function depending on what date is desired. System should allow modification of receipt prior to printing the data. There should be a report generator base on the desired type of report needed. The warehouse supervisor also prefers non complicated design and arrangement of functions. In monitoring inventory there should be a function to easily display items categorized per manufacturer or supplier name. There should be a filtration of data in each category like product expiration date and product quantity. The computerized system should be able to produce inventory report.…

    • 782 Words
    • 4 Pages
    Satisfactory Essays
  • Satisfactory Essays

    RLM Drugstore, using manual system according to our interview to the owner of the drugstore, they cannot specify the exact amount of sales and item sold, they have complications on sales and Inventory due to human errors and also laboriousness and time consuming when it comes to generating sales and inventory reports, for obvious reasons that it is done manually. Manual inventory systems turned out to be slow and inaccurate resulting to problems like running out of stocks and slow computations of product prices being bought by the customers. List of files, and papers in these files are difficult to document and maintain, thus prone to risk of loss or damage, making the system inefficient. The owner of RLM Drugstore want a computerized system to hasten their work for the inventory, so the developer makes computerized sales and inventory system to solve the problem of RLM Drugstore. The degree of success of a business greatly depends upon controlling the merchandise inventory.…

    • 501 Words
    • 3 Pages
    Satisfactory Essays
  • Satisfactory Essays

    I am a fourth year college student of Sibonga Community College taking up Bachelor of Science in Information Technology would like to propose a software project feasibility study entitled “ Consultation Record keeping System” of MMG health Care Children’s Clinic as one of our requirements for passing this course. This will help the doctor and staff to have a secure and efficient way of storing data of the patients.…

    • 759 Words
    • 4 Pages
    Satisfactory Essays