Purchase Order System

Topics: Invoice, Purchase order, User Pages: 29 (6118 words) Published: January 10, 2013
Chapter I
Computers began from a wild imaginative idea to the world’s highly prioritized tool. Computers today are now used as a substitute to manual processes and other past inventions like the radio, television, etc. It is now used by people for much simpler, easier and faster way to do things. Some used it as a hobby, and some use it as a job. Technology has never stopped from advancing through the years. Its new innovations helps answer the people’s further complex questions. Why not use the advantages to benefit ourselves? Many people use computers in their daily lives. Some use it for transactions, some use it for educational purposes and others use it for data storage. Though it might sound necessary but in some cases when storing a file for such a big company, can you manage it properly? Organizing, finding a file, etc. With computers, it can help you simplify the process of storing and managing the files you need for future use and make finding files easier than the manual process. Background of the Study

The problem of the conducted research is about the Company’s Sales Recording System. Keeping records of sales manually are the current method used by the company. Due to this current method of recording, the company has encountered several problems regarding the checking of records and sales monitoring. PPC (Primeflex Packaging Corporation) management once said, “Manual method is very hassle and time consuming process of recording. It has many drawbacks as there are many mistakes while recording large data and it disturb some important transaction sometimes”.

Upon hearing this, the researchers developed a system which will help the management keep record of sales in systematic way and help them produce report about sales and sales per agent automatically. Through this, committing mistakes while recording large data could be avoided. Also the work of the management and the time consumed during recording will be minimized. But because of the Company’s dedication for hard work and determination to rise among others, the very small Packaging Corporation becomes one of those who are trusted when it comes to supplying plastic packaging. Statement of the Problem

The research aims to identify the solution on the following problems: • How can the existing Sales Recording System will be automated? • How will the system monitor the old and new records? • How will the new system help the company to record sales with secured access of information? Objective of the Study

To create a Sales Recording System that will make it easier to manage and records data and to have the ability to secure and backup the database records. Specific
• To develop an automated Sales Recording System. • To create a database system that will provide ease in tracking of records. • To create a secured system for all the company records. Significance of the Study

The study will be beneficial for the following users:
For the General Manager:
• Easy way to manage records. The software will enable easy accessing and retrieving of required information. • Security of Records. The software will provide a secured environment that gives confidentiality of records. • Ensure Data Integrity. The software will ensure data integrity by having the linking between tables in the database where the update or any change of data could take effect in once at a time. For the Secretary/Staff:

• Accurate Calculation of Data. The software will improve the accuracy calculation of data by just entering data required and hence the system will handle that calculation. • Systematized Reports. The software will provide accurate reports. • Easy Recording. The software will make faster transaction and manageable in a simple way.

Scope and Limitation...
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