Proposal for Event Management System
EVENESIS PROPOSAL TO
MAJLIS SUKAN NEGARA (MSN)
Submitted by:
09/03/2012
Table of Contents
1.0 EXECUTIVE SUMMARY 3 2.0 FUNCTIONAL & TECHNICAL PROPOSAL 5 2.1 Evenesis Enterprise Features 5 2.2 Evenesis Server and Hosting Requirements 7 2.3 Assumptions 7 3.0 COMMERCIAL TERMS AND CONDITIONS 8 3.1 Evenesis Enterprise Package 8 3.2 Deployment Timeframe 8 3.3 Evenesis Subscription Fee 8 3.4 Payment 9 3.5 Customizations and Enhancements 9 3.6 Data Migration/Data Entry 9 3.7 Annual Maintenance 9 3.8 Validity 9
1.0 EXECUTIVE SUMMARY
Majlis Sukan Negara or MSN has highlighted the challenges faced when organizing staff trainings and corporate events, and managing the following processes:
* Event (Trainings & Courses) Planning and Overall Management * Staff/Contacts Management * Send Event Invitations & Online Training Registration * Floor Plan Design & Seating Arrangement * On-the-Day of Event Management including Event Registration & Coordination * Post-Event (Trainings & Courses) Evaluation and Reports
The majority of the processes are conducted manually on paper or using an excel file. For example, list of guest is currently kept and tracked using a spread sheet that is hard to monitor and coordinate. Event invitations are currently sent via official letters and cards. The time to produce the invitation letters and cards is lengthy due to manual intervention and the use of mail merge. Floor plans are mainly drawn and designed on papers while surveys are conducted manually with hundreds of papers that require the staff to analyse and prepare variety of reports after the event. The fact that the data are not centralized without a proper backup practice makes the risk of losing valuable information and organization knowledge higher.
Therefore, Y Us Sdn Bhd or Y US would like to propose an end-to-end Event Management Software called Evenesis to solve these challenges and increase the
MAJLIS SUKAN NEGARA (MSN)
Submitted by:
09/03/2012
Table of Contents
1.0 EXECUTIVE SUMMARY 3 2.0 FUNCTIONAL & TECHNICAL PROPOSAL 5 2.1 Evenesis Enterprise Features 5 2.2 Evenesis Server and Hosting Requirements 7 2.3 Assumptions 7 3.0 COMMERCIAL TERMS AND CONDITIONS 8 3.1 Evenesis Enterprise Package 8 3.2 Deployment Timeframe 8 3.3 Evenesis Subscription Fee 8 3.4 Payment 9 3.5 Customizations and Enhancements 9 3.6 Data Migration/Data Entry 9 3.7 Annual Maintenance 9 3.8 Validity 9
1.0 EXECUTIVE SUMMARY
Majlis Sukan Negara or MSN has highlighted the challenges faced when organizing staff trainings and corporate events, and managing the following processes:
* Event (Trainings & Courses) Planning and Overall Management * Staff/Contacts Management * Send Event Invitations & Online Training Registration * Floor Plan Design & Seating Arrangement * On-the-Day of Event Management including Event Registration & Coordination * Post-Event (Trainings & Courses) Evaluation and Reports
The majority of the processes are conducted manually on paper or using an excel file. For example, list of guest is currently kept and tracked using a spread sheet that is hard to monitor and coordinate. Event invitations are currently sent via official letters and cards. The time to produce the invitation letters and cards is lengthy due to manual intervention and the use of mail merge. Floor plans are mainly drawn and designed on papers while surveys are conducted manually with hundreds of papers that require the staff to analyse and prepare variety of reports after the event. The fact that the data are not centralized without a proper backup practice makes the risk of losing valuable information and organization knowledge higher.
Therefore, Y Us Sdn Bhd or Y US would like to propose an end-to-end Event Management Software called Evenesis to solve these challenges and increase the