Project management plays an important role in achieving a successful project as it manage the project according the schedule and budget. According to Schwalbe (2011), project life cycle defined as a collection of project phases, development, implementation and close-out. There are five important steps in developing project life cycle namely defining project goal, planning project, executing project, closing project and lastly, evaluating the project (refer to Figure 1 in Appendix). Firstly, project manager define the project goal. Project goal is the first step as it set the objectives and purposes of the project. The goal focus on provide business value to the organisation. The goal should give a clear focus and drives the other phases for the project team. Moreover, in this phase, project manager identify the business problem and define a solution regarding it. According to Westland (2006), business case includes a detailed description of the problem, the availability of alternatives solutions, analysis of business benefits, costs, risks and issues, a preferred solution and an implementation’s summarized plan. Then, a feasibility study is run to assess each alternative solution option and its benefits, also reasonable forecast cost, risks and identified issues are discussed. After approval of previous task, term of references are created and established. It define the vision, objectives, scope, and deliverables of the project and identify any risks, issues, assumptions and constraints. Then the project team is decided. This task is important as a successful project rely on the project team. Project manager plays role by creates a detailed job description and choose project team based on their skills and knowledge. From the project goal, a project can be determined its success based on given time, money and resources invested. After defining the project goal, project manager plan the project. Project planning is crucial as the performance throughout the project is based on it. First, a project plan is created based on work breakdown structure (WBS). In WBS, the resources are allocated, provide detailed project scheduled and sequence the activities and tasks. After the project team has been decided, the team discuss the project based on things to do, how to make the project runs smoothly, cost assumption, type of resources need and time taken to complete the project. After that, deliverables, tasks resources, and time of completion of each tasks for each phase are defined. During planning phase, project team must agree upon the list of scope, schedule and budget. The team then create a resource plan to identify the labour, equipment, materials, software and hardware use in the project. To achieve a successful project, financial plan is important as it need to be within the budget given and enables the project manager measures the forecast spend of the project. At this point, potential risks and actions need to be taken in risk plan to avoid any error and solve a problem later in the next phase. Furthermore, the project must meet user requirements to gain user acceptance. To inform the stakeholders progress of the project, team member need to decide communication in communication plan and for each of the team member to distribute information. Lastly, a contract with suppliers is a need for having a clear idea of suppliers’ role and delivery expectation. The third stage in developing project is to execute the project plan. During this stage, work out the project in accord to the granted task and activities in earlier stage. According to Schwalbe (2011), the output of project such as product or services are produced and presented to the customer for sign off and the execution phase is typically the longest phase in the project as it consumes the most effort and most resources. A good project is aimed at achieving the project aims and need, on time and within budget. Thus, aspects such as scope, schedule, budget and resources...
References: Marchewka, J. T. (2012). Information technology project management (4th ed.). United State, America: Wiley & Sons, Incorporated, John.
Novartis Foundation for Sustainable Development (2005)
Schwalbe, K. (2011). Information technology project management (6th ed). Boston, USA: Joe Sabatino.
Westland, J. (2006). The project management life cycle. London, UK: Kogan Page Limited.
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