top-rated free essay

Procedures for preparing an outing

By rw1uk Oct 10, 2013 964 Words
Explain the procedures which need to be follow when preparing an outing with the children, think about before the day and the actual day of the outing.

Before organising an outing a purpose must be ascertained such as enhancing the learning, providing stimulus to the curriculum, giving the children a real experience and to practice skills and relationships in a different context and environment. When planning a visit, it must be suitable and relevant for the age range of the children. In the planning time scales must be factored in such as how long and length of the journey times. What method of transport, if any, will be required? How much will the outing cost and how much extra help will be required? All new locations must be checked for safety and security. The setting would request the places own risk assessment and then the place would be visited by a member of staff prior to organising the outing and a risk assessment will be completed at this time. All trips must have the approval and agreement from the commitee It is the responsibility of the setting leader to organise suitable transport with seatbelts and, if required, a driver who has been CRB checked. Adequate insurance cover must be in place for the driver, destination and activity involved. It is also the setting leaders responsibility to consider the needs of all the children’s medical and physical conditions. All parents need to be informed regarding the proposed trip at least two weeks in advance including any costs which may be incurred, giving the parents the opportunity to pay in instalments if necessary. A letter containing all relevant information must be sent to all the parents showing: •Date and timings of the trip.

Estimated time of departure and arrival back at school. •Costs.
Sensible shoes must be worn.
Transport details.
Lunch arrangements.
Clothing requirements in line with the weather conditions. •Equipment required such as pocket money or cameras.
Appeal for helpers.
Request for up to date emergency and medication details. •A permission slip.
A permission slip must be received for every child and if any have not been received a few days before the trip the parents should be contacted personally. The trip leader must also have in place the relevant supervision such as parent helpers in line with the adult to children ratio. The settings policy says, ratios for trips are 2 children per adult The setting leader must ensure that they re acquaint themselves with the correct methods of dealing with emergency situations. They must also allocate the children to an adult and a record must be kept and copy must be given to each group leader. A record may also be left in the setting. The leader must also ensure that they have a registration book / form to take on the outing. Children will be counted out of the setting, counted on and off the transport, counted when at destination, counted back on and off transport for the return trip and counted again when back to the setting before allowing parents to take their children home. The leader must ensure that all mobile phone numbers of the helpers have been exchanged and that all peers have been issued with the trip leader’s mobile number and that all numbers must be kept confidential. There must also be in place adequate adult to children ratio so that the trip leader is available for organisational or emergencies duties. On the trip there must be a designated first aider that all adults are aware of. There should also be a clear outlined itinerary with exact timings and important information highlighted for all helpers which includes a written list of all the children with their group and detailed map of the location. Before going on the trip the trip leader should remind the children of what is expected from them and how they should behave outside of the school. Whilst on the outing / trip:

All children must stay with their assigned adult at all times. •A pre-arranged signal must be in place for all children to stand by their group leaders. •All adults must know the children they are responsible for and must constantly check and be vigilant with their children. •Whilst using transport all children must wear a seatbelt and remain seated at all times. •The designated first aider must carry all medical and first aid kits with them at all times and also brown paper bags and tissues and a least one change of clothes for both genders. •If any medication is required, all adults must have a list of those children within their care, ensuring they have have written consent from the parent / carer and any medication given is witnessed in accordance to setting policy. In case of an emergency:

Any minor injuries must be administered with first aid and parents informed in the normal incident record book. •If the transport breaks down the leader should contact the setting admin so that all waiting parents and or carers are informed. •In any grave emergencies the trip leader will telephone the admin and parents will be notified according to first priority. The leader will contact the emergency services first and then the admin. •The admin must ascertain the following: the nature, time and location of the incident and the names of those involved. They must also ensure that a full register has been taken and which other adults are with the uninjured, ensuring that they nominate a person to be in charge so that the leader / designated first aider can go with the emergency services. They must also record the caller’s telephone number in case they are cut off. •The admin will have the responsibility of contacting the children’s parents or main carers.

Cite This Document

Related Documents

  • Procedure for Preparing Data Flow Diagram

    ...The procedure for producing a data flow diagram • Identify and list external entities providing inputs/receiving outputs from system; • Identify and list inputs from/outputs to external entities; • Draw a context DFD Defines the scope and boundary for the system and project 1. Think of the system as a conta...

    Read More
  • civil procedure:

    ...against the intermediater. This is captured in order 13 rule 83 where if the court justifies that the resistance or obstruction was occasioned without any just cause by the judgment-debtor, or by some other person at his instigation, it shall direct that the applicant be put into possession of the property, and, where the applicant is still res...

    Read More
  • Criminal Procedures

    ... Criminal Procedure Policy Paper University of Phoenix CJA/364 Criminal Procedure 25 March 2014 The first ten amendments of the United States Construction are known as the Bill of Rights. The United States Bill of Rights was formally created on September 25, 1789. Originally the amendments were crea...

    Read More
  • Audit procedure

    ... Auditing procedures: Five assertions: 1. Occurrence: Define: transactions and events that have been recorded have occurred and pertain to the entity. Explain: sales and purchases shown in the income statement belong to the company and are real, that is they actually took place. 2. Completeness: Define: all transactions and events that ...

    Read More
  • criminal procedure

    ...Director of Public Prosecutions has complied with subsection (1), the magistrate shall give the accused person a copy of the indictment together with the summary of the case, read out the indictment and the summary of the case and explain to the accused person the nature of the accusation against him or her in a language he or she understands a...

    Read More
  • preparing and serving wines

    ...1.1 Describe safe and hygienic working practices when preparing services areas, equipment my and stock for wine service She and hygienic working practices What is your understanding of safe and hygienic work practices? Following policy and procedures of the organisation Sorting at the right temperature Making sure the cork is screw...

    Read More
  • Educational Outings

    ...Educational Outings- L2B Leeds Tropical World This is a very popular Tropical Haven where you will find a range of exotic fish, reptiles and Birds from all around the world, all in various theamed room's to match their natural environment such as- The Butterfly Room- This room holds up to 40 diff...

    Read More
  • Policy Procedure

    ...‘the accreditation of prior learning’, ‘the recognition of experiential learning’ or ‘the validation of informal learning’ are all used in different frameworks in different countries. In the Qualifications and Credit Framework (QCF) the term ‘recognition of prior learning’ has been adopted and abbreviated to RPL. Principle of RP...

    Read More

Discover the Best Free Essays on StudyMode

Conquer writer's block once and for all.

High Quality Essays

Our library contains thousands of carefully selected free research papers and essays.

Popular Topics

No matter the topic you're researching, chances are we have it covered.