Premier College Litigation Hold Notice Case Study

Premier College Litigation Hold Notice
POLICIES Issued: November 21,2011

Responsible
Official: President

Responsible Legal Counsel/Chief Information Officer
Office:

Policy Statement
Policy Statement

Premier College has a legal obligation to preserve evidence and records, including electronic documents that are relevant to a pending or potential claim or action, such as a government audit, administrative proceeding, or lawsuit. Upon notice of pending litigation or anticipated, Premier College must implement a Litigation Hold Notice that requires the retention of certain paper and electronic records for an indefinite period of time due to pending state or federal litigation.

Each employee of Premier College is responsible
"Electronic records" includes all forms of electronic communications, including, but not limited to, e-mail, word processing documents, spreadsheets, databases, instant messages, calendars, voice messages, videotapes, audio recordings, photographs, SharePoint files, Wiki materials, telephone or meeting logs, contact manager information, Internet usage files, and information stored in PDAs, Blackberry devices, or removable media (e.g., CDs, DVDs, thumb drives, etc.).

Procedures

Notification of Litigation

1. All employees have an affirmative duty to inform the Office of Legal Counsel when they receive notification of any claim or action or threat of any claim or action against the College.

2. Employees are considered to be in receipt of notice of a claim or action when they receive a complaint, summons, and/or other official document(s) related to a lawsuit or claim.

3. The Office of Legal Counsel will determine whether the notification received warrants issuance of a Litigation Hold
Notice.

Employee's Notification of Litigation to Legal