Launching a PMO is just like any other organisational change project and should be approached as such. In Transformed's experience there are a number of key steps that need to be undertaken to create a PMO that works for the organisation. 1. Establish the Role, Scope and Outcomes
The role of the PMO will be different in every organisation. It is important to consult widely with stakeholders to establish their ideas and needs and to determine how and where the PMO will fit within the organisation. 2. Review Existing Projects and Skill Levels to Identify Needs Often the incentive for establishing a PMO comes from a history of failed or under-performing projects. Examining recent and existing projects will identify skills and other gaps that the organisation can address through the PMO. 3. Plan the Implementation According to Needs
Once you have determined the purpose of the PMO and what it is to achieve you then need to prepare a PMO implementation plan. 4. Establish Procedures and Processes
Depending on the scope of the PMO it may require documentation of issues like: project approval processes, recruitment and training and funding management. Document templates may also be developed. Develop reporting mechanisms and timeframes: The PMO is likely to have a number of different reporting responsibilities. For example individual projects may need to report regularly to the PMO and the PMO may have to provide an organisational or portfolio report to the executive. To be effective, these mechanisms need to be agreed and established early. 5. Review the PMO
Of course as things change, organisations become more mature, methodologies emerge and structures evolve, the role and scope of the PMO must change as well. It is important to work with the executive to regularly review the PMO's performance and scope so it remains current and relevant to the organisation's changing business needs.
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