Planning An Event P1

Good Essays
Some Factors Which Are Often Ignored At An Event
There are some factors which are often ignored when planning an event but are quite important. Considering these three factors are important for the successful execution of an event.
Toilets
Provision of adequate toilet facilities is necessary for the convenience of the audience at a function. If existing toilets are inadequate, additional portable units must be made available.
Toilet locations should be:
• well marked;
• well lit (including surrounding area) if night use is required;
• serviced (including pump-out portables) on a 24-hour basis during the event;
Remember to mark the location of toilets on the site plan.
The numbers of toilets should be discussed with the local council. Entry and exit details efficient entry and exit points will prevent congestion and frustration and create a positive atmosphere for the event. These points should allow for: large crowds initially; adequate staff; space for bag and identification checks;
Waste Management
You need to ensure that you have waste management procedures set up. Contact the local council and find out whether there are certain requirements for the collection of waste, both recycled and non-recycled waste. Also, there needs
…show more content…
It is a control document that ensures that every single individual performing any task/ role does not forget a single detail pertaining to the event. For example, when checking fire-fighting equipment and emergency exits, it is imperative that a specific checklist is made and that it be signed and dated on completion. It is a record keeping process. The nature of the event is such that most of the time is spent in planning and very little in the actual execution of the event. It often comes as a shock that months of planning can get over so quickly when an event comes to an end. Good planning via checklists ensures a successful outcome and satisfied

You May Also Find These Documents Helpful

  • Good Essays

    Event Planning

    • 891 Words
    • 4 Pages

    ensure that the event is properly executed it must incorporate the six A’s, anticipation, arrival, atmosphere, appetite, activity and amenities. Anticipation is the first dimension of an event experience and is created with the announcement of the event. The anticipation of the hospitality reception will be delivered through invitations to the 200 selected customers. The invitations will provide specific information regarding the event such as the time and location, theme of the event, and additional…

    • 891 Words
    • 4 Pages
    Good Essays
  • Satisfactory Essays

    Event Planning

    • 1064 Words
    • 5 Pages

    Event Planning Carson Stokes English Honors 4B – Stephens March 29, 2012 Carson Stokes English Honors – Stephens March 29, 2012 The Wonderful World of Event Planning What is event planning? Other than my dream job, event planning is the process of planning special occasions such as – but not limited to – fairs, parades, weddings, reunions, sweet sixteen’s, birthdays, graduations, conferences, political rallies, fashion shows, and memorials. Event planning includes budgeting, establishing…

    • 1064 Words
    • 5 Pages
    Satisfactory Essays
  • Satisfactory Essays

    Event Planning

    • 476 Words
    • 2 Pages

    RESPONSE PAPER 9th Sep., 2013 Peng Zhang MAIN IDEA The chapter 3 of Allen`s Chapter talk about the communication objectives and targeting issues. As the starting point of event planning, the second step is setting communication objectives based on situation analysis and fit with corporate and market objectives. While setting a communication objective, planner could use some tools such as gap analysis and Ansoff matrix within the SMART rules; meanwhile, the objective should follow the communication…

    • 476 Words
    • 2 Pages
    Satisfactory Essays
  • Good Essays

    Event Planning

    • 2086 Words
    • 9 Pages

    Care Support Assignment D20164 Sinead St. Valentines’ Anniversary Day Party NB: The name of persons, staff and work place involved in this assignment brief has been changed to protect the privacy of the person or group involved as well as the work place. I Work as a Care Assistant in Modest Nursing Home through an agency, The Good Fortune Agency. I have been with the company more than five years and often work in the above nursing home. I also did my work placement with the home February…

    • 2086 Words
    • 9 Pages
    Good Essays
  • Good Essays

    Values and Planning P1

    • 2055 Words
    • 9 Pages

    Jennifer Hunt 708 Values and planning P1 Values and planning: Is where a professional in a health and social care setting needs to plan support for the individual service user, the professional need to make sure that the right kind of care is given to the service user, to do this they look at the service user Holistically, Holistic means looking at the service user as a hole by looking at there pies which are Physical, intellectual, emotional, social and spiritual development. In a health…

    • 2055 Words
    • 9 Pages
    Good Essays
  • Powerful Essays

    Planning a Successful Event

    • 2512 Words
    • 11 Pages

    looks into the planning process of a food and drink festival held in Leeds. The report will be analysing the stages of the planning process chosen for this particular event, and it will be specifying the sector of the market in which will be targeted to attract to the festival. It will also be discussing issues which may occur before, during and after the event and how it is best dealt with to overcome any problems which may be endured. It will include how to best promote the event by advertisement…

    • 2512 Words
    • 11 Pages
    Powerful Essays
  • Powerful Essays

    Planning a Swarovski Event

    • 1862 Words
    • 8 Pages

    Concept The objective of this event is to present the new delightful Swarovski collection of lightening products, as the world leader in high-quality precision cut crystal has chosen this city to reveal its marvelous pieces, which will be presented on September 16th of 2013 from 19.00 to 22.00 in the Gallery of La Pelota, gathering approximately 300 guests. The reason to make this important event happen on the September 16th is to project a fresh mood to the guests, as it is a hot month and…

    • 1862 Words
    • 8 Pages
    Powerful Essays
  • Better Essays

    Event or Party Planning

    • 1479 Words
    • 6 Pages

    vent1 Event or Party Planner Mary Bolin EN101 W13 6WKA Section 2 Instructor: Karen Lawler February 14, 2013 Event or Party Planner 2 Event or Party Planner Abstract The object of this paper is to discuss Party/Event Planning as a career. This paper will include all areas pertinent to becoming a professional Event Planner. I chose this topic because it was suggested in the lesson plans that we consider writing about our current or future career environment. I am majoring in Business Management…

    • 1479 Words
    • 6 Pages
    Better Essays
  • Good Essays

    Event Planning Guidelines

    • 684 Words
    • 3 Pages

    PLANNING YOUR EVENT Looking after VIPs on arrival First impressions really do count and if you have invited someone to speak at your event and there is no-one there to welcome them when they arrive, it will not reflect well on the organiser or commissioner of the event. Make sure that you have agreed who is going to be responsible for meeting the VIPs on arrival, and that this person is fully briefed; they know where they are going, what refreshments are on offer and what the…

    • 684 Words
    • 3 Pages
    Good Essays
  • Powerful Essays

    EMPOWERMENT EVENTS PLANNING AND MANAGEMENT ICOPE JANUARY 8-9, 2013 EVENTS PLANNING & MANAGEMENT What is an Event Special or spectacular occasions where people gather together for a purpose whether they be to celebrate, educate, promote or commemorate. They are not the usual and ordinary activities that one engages in as part of his daily life Who is an Event Planner An event planner is, quite simply someone who organizes events. He is the person behind…

    • 5869 Words
    • 24 Pages
    Powerful Essays