Office Jobs

Topics: Management, Clerk, Office management Pages: 9 (2470 words) Published: June 16, 2013
Office jobs and descriptions

Clerk;-
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing. Task they carry out;

1) Collect, count, and disburse money, do basic bookkeeping and complete banking transactions.2) Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.3) Answer telephones, direct calls and take messages.4) Compile, copy, sort, and file records of office activities, business transactions, and other activities.5) Complete and mail bills, contracts, policies, invoices, or checks.6) Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. 7) Compute, record, and proofread data and other information, such as records or reports.8) Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.9) Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail. 10) Review files, records, and other documents to obtain information to respond to requests.11) Deliver messages and run errands.12) Inventory and order materials, supplies, and services.13) Complete work schedules, manage calendars and arrange appointments.14) Process and prepare documents, such as business or government forms and expense reports.15) Monitor and direct the work of lower-level clerks.16) Type, format, proofread and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.17) Count, weigh, measure, and/or organize materials.18) Train other staff members to perform work activities, such as using computer applications.19) Prepare meeting agendas, attend meetings, and record and transcribe minutes.20) Troubleshoot problems involving office equipment, such as computer hardware and software.21) Make travel arrangements for office personnel.

Secretary;-
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Tasks they carry out;

1) Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.2) Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.3) Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.4) Set up and maintain paper and electronic filing systems for records, correspondence, and other material.5) Locate and attach appropriate files to incoming correspondence requiring replies.6) Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.7) Complete forms in accordance with company procedures.8) Make copies of correspondence and other printed material.9) Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. 10) Compose, type, and distribute meeting notes, routine correspondence, and reports.11) Learn to operate new office technologies as they are developed and implemented.12) Maintain scheduling and event calendars.13) Schedule and confirm appointments for clients, customers, or supervisors.14) Manage projects, and contribute to committee and team work.15) Mail newsletters, promotional material, and other information.16) Order and dispense supplies.17) Conduct searches to find...

Bibliography: www.totaljobs.com/Content/Job-descriptions/
http://www.careerplanner.com/Job-Descriptions-DOT/P.cfm
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