Office Etiquette

Topics: Etiquette, Mobile phone, Employment Pages: 6 (2309 words) Published: May 10, 2011
Office Etiquette
People are always required to know proper etiquette whether they are at home, in school, in public places, or in the office. Working with other people in an organization or company requires necessary conduct or behavior so that people can work in a friendly environment and be able to do their job well. Office etiquette is very essential so that a workplace will be organized, disciplined, and comfortable for the employees. Respecting others and being well-mannered in the office make a solid relationship between people in the workplace. “It is important to build trust and respect among people in the office since most workers spend most of their time at work or in the office.” (Menon, 2008) This paper will provide guidelines and what to do and what not to do in a workplace in order to maintain a pleasant environment office. Cell Phone Etiquette

Cellular phones are regarded as a necessity nowadays. It is very handy but can also create disturbance in people especially at work when everybody’s quiet and busy working. It is important to be discreet when inside the workplace; there are people who do not have any consideration at all when it comes to using their mobile phones. One should be aware on the proper use of cellular phones at workplace. It is important to turn the ringer off or turn it to silent or vibrate mode so that when somebody calls, the other people in the workplace will not be disturbed with the loud ring. Moreover, sounds or ringing tone from the phone can be annoying for some people. Another point to remember is to use the cell phone only during emergencies or important calls, such as when there is a family emergency and any other situation that is really serious and urgent. In many cases, it is also a rule not to bring cellular phones to meetings as it can disturb not only the people in the meeting but also the owner of

the phone itself. When someone calls or sends messages to his or her cell phone, this could shift the owner’s attention from the meeting to the call or text message. Email Etiquette
In emailing clients, business partners, and co-workers, one should take into account the proper and ethical way of sending messages and letters through email. Emails should be written in a form of letter. They should not appear as a simple note or text message that people send to their friends or family. It is important to be courteous and formal in writing an email. “The sender should also check the grammar and spelling of the letter as it can give a very bad impression on the sender if he or she does not know such simple things.” (Montandon, 2008) Emailing non-work related emails is not ethical and can make a bad impression on a person. “Sending these kinds of emails can also make other people in the office feel that this person is not working hard enough because he or she has the time to send and forward emails that are not relevant to work”. (Reid, 2008) Clothes and Appearance

A lot of offices require their workers to wear business attire clothes or casual wear when coming to work. Dress codes are usually different and depend on the company’s rules. Nevertheless, no matter what the dress code is, one should be aware of the proper clothes to wear when going to work. It is important to always make an effort to appear clean and tidy at work. One should be neat in whatever style of dress or clothes he or she wears. “Clothes do reflect on an individual’s personality as well, so it is essential for people to always look neat.” (Office Etiquette, 2008). For women, it is necessary to wear decent clothes and to avoid clothing that may cause distractions or problems in the workplace. On the other hand, “men should wear something that is presentable and neat such as polo shirts, slacks, and neck tie. They should make sure that their clothes are neatly pressed” (Reid, 2008).

Good grooming and hygiene are also very important. It makes a person look professional when he or she...

References: (2008). Office Etiquette. Retrieved March 7, 2011 from
McKay, D. R. (1997). Calling in sick to work.
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Reid, S. (2008). Office etiquette survival guide. NineMSN. Retrieved March 8, 2011 from
Schneider, D. (2006, April). Office etiquette essentials. Student Lawyer, 34 (8). Retrieved
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