Oa Sba

Topics: Observation, Invoice, Records management Pages: 9 (2299 words) Published: April 4, 2013
The researcher would like to thank everyone who assisted her in completing this project. Time spent to complete it was greatly appreciated. The researcher would like to specially thank her parents and her teacher who worked with her to ensure that this project was a success.

Table of Contents
Title Page number
Part 1 – Preparation
Functions of Department Studied4
Part 2 – Gathering Information
Schedule of Activities9
Regulations and Company Policies11
Part 3 – Presentation
Business Forms used and observed15
Office Equipment Used16
Invoice18 Bank Reconciliation19
Observation Sheet20
Purchase Order21

The importance of using Records and Information Management Systems in the Finance department at Super Plus Food Store in Christiana, Manchester.

1. To become aware of the methods used to store documents in the Finance Department at Super plus Food Store. 2. To investigate the effectiveness of the various Records Management Systems used in the Finance Department at Super Plus Food Store.

Functions of Finance Department
1. Responsible for handling payrolls
2. Responsible for Petty Cash

Holmwood Technical High School
Christiana, Manchester, Jamaica, West Indies
Phone: (1876) 964-2203/2266
13 October 2011
The Manager
Super Plus Food Store

Dear Sirs
Permission to Conduct An Investigation In Your Firm
I am an eleventh grade student at Holmwood Technical High School where I am currently pursuing a course in Business Administration.
As part of my studies, I am required to choose a specific department in any organization where I will carry out an investigation which will assist me with my School Based Assessment. I hereby seek permission to carry out this investigation in your Financial Department.

I promise that I will observe your safety rules and all regulations of your noble organization. I also intend to share all findings d conclusions with your management team at an appropriate time as you may see it fit and necessary.

Please be advised that I am available at any time for any questions that you might have regarding my request and intentions.
Your kind consideration will be greatly appreciated.

Yours truly,
Anna-Kay Beaton

Dahlia Brown
Head of Department

Questionnaires and observations were the methods used to collect information. A questionnaire is a set of questions written for a survey. The questionnaire was taken to Super Plus Food Store on November 09, 2011 by the researcher. Upon entering the business Mrs. Bennett was the first person the researcher saw. Mrs. Bennett is an accountant in the firm. The researcher explained what the questionnaire was for and handed it to Mrs. Bennett. She examined the questionnaire and proceeded to answer the questions Mrs. Bennett took approximately fifteen minutes to complete the questionnaire then handed it to the researcher. This method was chosen because it has proven to be inexpensive and easier to collect the information pertaining to the finance department and how records and information re managed. Questions regarding Records and Information Management were presented on the questionnaire. An observation refers to the ability to notice details. The observation done by the researcher took place on November 08, 2011. The researcher went to Super Plus Food Store and observed how the different transactions were done in the finance...

Bibliography: Observation
Date: November 08, 2011
Issued on: November 09, 2011
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