ENG402B/403B/404B: British and World LiteratureUnit 8Lesson 4: Review Business Formatting
Requirements for Formatting a Cover Letter
The format for a cover letter is standard business letter format, also called block format.
Begin all sections and all paragraphs flush left, not indented.
The first section is your identifying information. It is referred to as the heading of the letter. Include the following in this order: your address, telephone, e-mail address, date.
Remember to use the correct date format, for example, January 24, 2010.
After the date, skip a line and write the name and address of the person to whom you are writing. Include the recipient’s official title, such as Mary Smith, Director. This part of a business letter is called the inside address.
After the inside address, skip a line and write the greeting, also called the salutation, and follow it with a colon. Use titles such as Mr., Ms., or Dr. For example, write Dear Dr. Hathaway:
Skip a line and begin the text of the letter. Do not indent anywhere in the cover letter, but skip a line between paragraphs.
After the last paragraph, skip a line and write the closing, for example, the word Sincerely followed by a comma. The closings Respectfully and Yours truly are also acceptable. In Yours truly, the word truly is not capitalized.
After the closing, skip four lines and type your full name. Do not use a nickname.
In the space between the closing and your typed name, sign your full name. Use only black or dark blue ink to write your signature.
See the Model Cover Letter on the next page.
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ENG403B/404B: British and World LiteratureUnit 8Lesson 4: Review Business Formatting
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