Management Functions

Topics: Management, Project management, Construction Pages: 5 (1004 words) Published: March 15, 2013
Management Functions


Introduction 1
Forecasting 2
Planning 3
Organisation 4
Control 5
Co-ordination 6
Communication 7
Motivation 8
Conclusion 9
References 10

Henri Fayol was one of the most influential contributors to modern concepts of management. His career began as a mining engineer, later moving into research geology for Comambault. The company was struggling however, Fayol turned the operation round. Upon retiring he published his works – a comprehensive theory of administration. Personal experience and observation were the basis of his theories in terms of what worked well in organisation. His aspiration for an “administrative science” brought a set of principles that any organisation must apply in order to run both effectively and efficiently. In this report I will give and explanation of Fayol’s seven functions of management and how a person in the construction industry may use them to ensure tasks are completed efficiently. Henri Fayol’s seven functions of management are as follows: * Forecasting

* Planning
* Organisation
* Control
* Co-ordination
* Communication
* Motivation

Forecasting is a critical component of management. Reliable predictions need to be made about the final duration and cost of projects starting from the inception stage. It is necessary for these predictions to be revised and compared with the projects objectives to distinguish any early warnings against potential problems. The effectiveness of the projects control therefore relies on the management’s capability to make reliable predictions in a timely manner. Financial forecasts, work load forecasts and resource forecasts should be carried out regularly for any business, organisation or project. Planning

Planning is an essential part of business growth and development; it is the process for accomplishing purpose. It helps in deciding what objectives are in both quantitative and qualitative terms. A manager must determine the goals of the organisation and how the achieve them. Setting objectives for the goal and following up on the execution of the plan are critical components of the planning function. When planning in construction we must always assume that there are alternative courses of action available. The best course of action must be selected for the conditions which exist. It is good practice to take into account feedback from previous plans or projects. If the planning process has been carried out correctly it should be possible to see; the total job done and the total resources available.

This is one of the most important management functions. Properly implementing the organising function can make or break a business enterprise. Organisation comprises of:
* Defining and distributing the responsibilities and duties of various personnel in the organisation * The formulation and implementation of standard procedures, preferred methods of working and operating instructions * Recording types of formal relationships that exist between personnel; the pattern of accountability and paths of communication In developing an organisational structure and distributing authority, a manager’s decision should therefore reflect the objectives, goals and tactics that came from the planning function. Specifically they decide; the division of labour, departmentalisation, delegation of authority, the span of control and co-ordination.

The object of the control function is to monitor current progress against predetermined targets and establish whether the deployment of resources needs to be adjusted to achieve the desired objective. An effective system of control can establish realistic terms of output cost and quality. It can also provide a good means of measuring current performance against plans, goals and objectives. It should concentrate on...

B. Fryer; The Practice of Construction Management; Fourth edition; Blackwell Publishing
B. Cooke, P. Williams; Construction Planning, Programming and Control; Third edition; Blackwell Publishing
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