Management and Kem Prince Information
Information System Briefing
Anastasia Kodofakas
HCS/483
February 3, 2013
Kem Prince
Information System Briefing
The process in selecting and implementing an information system within a health care organization requires much consideration and resources to ensure quality, safety and efficiency for patient delivery and the organization as a whole. Improving the quality of care and service while attempting to reduce costs within the organization is vital in the way organizations must function and survive today. Factors to consider “involve various roles that stakeholders, clinicians, administrative, and patients play in the process to decide which system best suits the organization (eHealth Initiative, 2011). This briefing will discuss the process of selecting and acquiring an information system, how the organizations goals drive the selection, and the roles of the organizations stakeholder play in the selection and acquisition process.
Process for Selecting and Acquiring an Information System To select and acquire an information system, stakeholders from each department should participate in the system selection from the beginning. It is important that all appointed stakeholder contributes their input so that the information and terminology provided can be understood accurately to every department to avoid confusion. Once the stakeholders are established the structure for selecting an information system usually comprises of two steering committees. The first committee consists of administrators who can identify pertinent issues at the institutional level, decide strategic plans, and make operational decisions while the second, a system selection task force, includes staff that can identify the functional requirements of the information systems, conduct site visits, evaluate the detailed functions of potential systems, and work directly with vendors. Often, the use of external consultant may be necessary to provide expertise to the team in
Anastasia Kodofakas
HCS/483
February 3, 2013
Kem Prince
Information System Briefing
The process in selecting and implementing an information system within a health care organization requires much consideration and resources to ensure quality, safety and efficiency for patient delivery and the organization as a whole. Improving the quality of care and service while attempting to reduce costs within the organization is vital in the way organizations must function and survive today. Factors to consider “involve various roles that stakeholders, clinicians, administrative, and patients play in the process to decide which system best suits the organization (eHealth Initiative, 2011). This briefing will discuss the process of selecting and acquiring an information system, how the organizations goals drive the selection, and the roles of the organizations stakeholder play in the selection and acquisition process.
Process for Selecting and Acquiring an Information System To select and acquire an information system, stakeholders from each department should participate in the system selection from the beginning. It is important that all appointed stakeholder contributes their input so that the information and terminology provided can be understood accurately to every department to avoid confusion. Once the stakeholders are established the structure for selecting an information system usually comprises of two steering committees. The first committee consists of administrators who can identify pertinent issues at the institutional level, decide strategic plans, and make operational decisions while the second, a system selection task force, includes staff that can identify the functional requirements of the information systems, conduct site visits, evaluate the detailed functions of potential systems, and work directly with vendors. Often, the use of external consultant may be necessary to provide expertise to the team in
References: Nahm, E., Mills, M., & Feege, B. (2006). Long-term care information systems: an overview of the selection process. Journal Of Gerontological Nursing, 32(6), 32-38. Wager, K. A., Lee, F. W., & Glaser, J. P. (2009). Health care information systems: A practical approach for health care management (2nd ed.). San Francisco, CA: Jossey-Bass. eHealth Initiative. (2011). Setting up a Governance Structure: Stakeholders Roles and Needs. eHealth Initiative Organization. Retrieved from http://www.ehealthinitiative.org/setting-up-a-governance-structure/stakeholders-roles-and-needs.htm